Job Summary
Executive Assistant - CEO will play a crucial role in providing administrative support and ensuring the smooth operation of the
CEO's office.
- Need to manage the CEO's schedule, coordinate meetings and travel arrangements, prepare reports and presentations, and
serve as a primary point of contact for internal and external stakeholders.
Key Responsibilities, Deliverables / Outcomes
Efficiently manage the CEO's schedule, including prioritizing appointments, coordinating meetings, and resolving scheduling
conflicts.
- Organize and facilitate meetings, prepare agendas, take minutes, and ensure timely distribution of meeting materials.
- Arrange domestic and international travel for the CEO, including flights, accommodations, and itinerary planning, allowing the
CEO to focus on business priorities.
- Screen phone calls, emails, and correspondence; handle inquiries and direct them to the appropriate parties.
- Draft and edit correspondence, reports, presentations, and other documents on behalf of the CEO.
- Handle sensitive information and maintain confidentiality at all times.
- Document Management: ensure documentation is accurate and accessible.
- Assist with budget monitoring, expense management, and other administrative tasks as required.
- Ensure the CEO's schedule is optimized and meetings are well-coordinated.
- Timely and accurate handling of communication, maintaining confidentiality.
- Preparation of reports, presentations & correspondence reflecting professionalism and accuracy.
- Reliable support in various administrative tasks contributing to smooth operations.
Key Skills
1. Time Management and Organization
2. Calendar Management
3. Verbal and Written Communication Skills
4. Document Preparation and Management
5. MS Office Proficiency
