Imt Manesar Gurugram Haryana Lead administrative assistant Jobs – 15 Open Jobs Today

Executive Assistant cum Project leads
SHEOWS —Gurugram, Haryana
- ₹35,000 - ₹70,000 a month
Quick apply
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Executive Assistant cum Project leads

SHEOWS -
Gurugram, Haryana

Quick apply

Job details

₹35,000 - ₹70,000 a month
4 days ago

Full job description

About SHEOWS

SHEOWS is a leading NGO dedicated to the rescue, rehabilitation, and care of destitute and abandoned elderly individuals providing medical support, shelter, and dignity to vulnerable elders across our centers.

About the Role

We are looking for a proactive, mission-aligned Executive & Project Coordinator to serve as a dual-function strategic partner managing CEO-level executive operations while driving on-ground project coordination across centers. This role demands exceptional organisational agility, stakeholder management, and a deep commitment to the development sector.

Key Responsibilities

Executive Support

Manage CEO's calendar, correspondence, travel, and scheduling; filter and prioritise communications
Draft agendas, record minutes, and ensure timely follow-up on action items
Prepare board-level documents, executive briefings, and strategic presentations
Maintain confidential files and handle sensitive information with complete discretion

Project Coordination & Implementation

Coordinate day-to-day project activities across assigned centers; ensure timely implementation
Monitor project progress, identify operational gaps, and escalate with solutions
Support field teams in smooth execution of program interventions
Drive special initiatives end-to-end as directed by the CEO

Reporting & Documentation

Produce high-quality project reports, monthly/quarterly updates, and donor documentation
Maintain accurate data sheets, attendance logs, activity reports, and field visit records
Draft case studies, success stories, and audit-ready documentation

Monitoring & Evaluation

Track project indicators and ensure data accuracy across all reporting cycles
Support assessments, surveys, monitoring visits, and program evaluations
Provide feedback loops to improve program quality and impact

Meeting & Event Coordination

Organise board meetings, internal events, conferences, and CEO speaking engagements
Handle all logistics, materials, and follow-up with meticulous attention to detail

Communication & Stakeholder Management

Serve as the primary liaison between the CEO and board members, donors, government officials, partners, and field teams
Draft and send communications on behalf of the CEO at a high standard of professionalism
Cascade key priorities and messages effectively across the organisation

Administrative & Operational Support

Support procurement, compliance, and policy adherence across projects
Assist with donor documentation, proposal inputs, and audit preparations
Participate in training programmes and community outreach as required

Skills & Competencies

Executive & Calendar Management | Stakeholder Coordination | Board-Level Communication
Project Planning & Execution | Monitoring & Evaluation | Field Coordination
Report Writing & Documentation | Research & Analytical Thinking
Donor Compliance & Audit Readiness | Confidentiality & Discretion
MS Office | Google Workspace | Zoom | Slack | Canva
Mission-driven | Detail-oriented | Ability to work independently

Qualifications & Experience

Bachelor's degree in B.Sc / B.Com / BBA or equivalent (mandatory)
Postgraduate preferred: MBA / MSW / MPH or equivalent
1–5 years in executive support, project coordination social sector strongly preferred
Strong written and verbal communication in English; Hindi proficiency preferred
Fresh graduates and entry-level candidates are welcome to apply, provided they demonstrate the right skill set.

What We Offer

Competitive salary commensurate with experience
Paid sick leave
Exposure to high-impact, community-driven strategic work
Professional development in a values-driven, collaborative culture

Pay: ₹35,000.00 - ₹70,000.00 per month

Work Location: In person

Quick apply

Refine Your Search

lead administrative assistant jobs in imt manesar gurugram haryana

Executive Assistant cum Project leads

Assistant Manager - HR & Admin

Assistant Vice President, GCC - PMO

Lead Administrative Assistant

Assistant Manager-Financial Planning & Analysis

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Assistant Director-LSS Black belt

AM Abstractions

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Senior Field Sales Manager - Delhi/NCR

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