About the Position
Role: Administrative Assitance
Designation: Administration Manager /AM/SNR EXE/SPECIALIST
Experience: 2 - 6 Yrs.
Location: Gurgaon
Compensation: Best in the Industry Education
Educational Qualification: -Graduation or above
Industry Type: Technology / SAAS product
Functional Area: Administration
About SalesCode.ai
Founded by Ex Coke business leaders, we are a Sales-Tech start-up guaranteeing sales upliftment with the help of AI. We are already working at scale with top global companies like MARS, SHELL, RB, Coca-Cola, Colgate, Perfetti, and others across 16+ countries in Asia, Europe and LATAM.
What We Do
Large CPG Companies lose 12-35% of Sales daily due to inherent human inefficiencies and Store level gaps and opportunities every day. Even a 1-2% improvement drives Millions of
$ of incremental revenue.
“Our MISSION is, to exponentially augment the Sales Team’s competency and intelligence with AI, to drive Sales and Execution at a speed and scale impossible to match by human efforts. Sales Teams using our AI Platform have an extraordinary and unfair advantage over others”.
With our AI Platform for Sales, we are leading two technology interventions that will redefine the future of CPG sales, by eliminating human inefficiencies:
- Augmented Intelligence of Sales Teams - with our proprietary product AI Supervisor. [Won the title of Challengers in NASSCOM AI Game Changers 2021 Compendium for AI Implementation at Scale and Business Impact].
- Digital RTM to transform the current 100% people-dependent RTM of consumer goods companies - with our E-B2B Platform powered by AI Sales Agent. [Winner in NASSCOM Retail Tech Challenge, judged by Business and Tech leaders from HUL, RB, Marico and other top companies]
Roles & Responsibilities:
1. Vendor & Tech Management
-
Source, onboard, and manage vendors for IT, internet, facility services, and office
-
infrastructure.
-
Oversee SaaS subscriptions and renewals; maintain software license compliance and asset
-
registers.
-
Negotiate contracts, track SLAs, and ensure timely support from vendors.
-
Liaise with internal IT for laptop procurement, inventory audits, and disposal planning.
2. Travel, Visa & Logistics
-
Manage end-to-end travel logistics (flights, hotel bookings, ground transport) for
-
employees and leadership.
-
Coordinate business visa applications: documentation, consulate appointments, and
-
agency follow-ups.
-
Ensure travel policies are followed and maintain clear documentation for reimbursements
-
and audits.
-
Organize team relocations, executive visits, and logistics for external guests or candidates.
3. Office Operations & Facilities
-
Supervise daily operations: housekeeping, pantry, security, and vendor SLAs.
-
Maintain seating plans, desk allocations, and support hybrid/WFH equipment setups.
-
Manage access control systems (biometrics/cards) and visitor logs.
-
Implement and maintain workplace health & safety protocols.
4. Events & Offsite Coordination
-
Plan logistics for team events, leadership offsites, town halls, and workshops.
-
Coordinate with venues, travel partners, caterers, and internal stakeholders.
-
Ensure event-day readiness with backups for power, connectivity, and equipment.
5. Cross-functional & Admin Support
-
Collaborate with HR and IT for employee onboarding/offboarding: desk setups, kits, documentation.
-
Handle ad-hoc admin tasks: courier, shipping, vendor payments, and repair requests.
-
Maintain documentation for audits, policy compliance, and procurement history.
-
Support internal communication on facilities, travel updates, and office notices.
Desired Candidate Profile
- 2+ years of experience as an Executive Assistant, Administrative Support, or in a similar role
-
Exceptional organisational and multitasking skills with a high level of attention to detail.
-
Good written and verbal communication skills
-
Proficient in managing travel arrangements and visa processing
-
Tech-savvy with hands-on experience in Microsoft Office Suite
-
Self-starter with a proactive approach and the ability to work independently
-
Collaborative mindset, strong multi-tasking abilities and adaptability to dynamic work
-
environments
-
Ability to manage time effectively and operate independently
-
Agile mindset to pivot between different roles and responsibilities as needed
-
Any bachelor’s degree.
What’s on Offer
- Opportunity to work with top professionals and experts in a mission mode, to lead and contribute to the creation of a Global company.
- Create value for the customers, engage with top Global brands and CXOs, and help them experience the Future of Sales.
- Be a part of Wealth Creation and earn extraordinary financial benefits as a part of the ESOP plan, specially designed for high performers.
