Our team members are at the heart of everything we do. At Cencora, we are united in our responsibility to create healthier futures, and every person here is essential to us being able to deliver on that purpose. If you want to make a difference at the center of health, come join our innovative company and help us improve the lives of people and animals everywhere. Apply today!
PRIMARY DUTIES AND RESPONSIBILITIES:
The successful candidate, under the guidance of the Workplace Solutions Manager, will assist in the operations of the CBS Pune site and provide general support to leadership team.
This role focuses on creating a positive office atmosphere, thriving in a dynamic environment and performing administrative activities.
The position is proactive and ensures workplace services are delivered consistently, and team member experience is maximized.
Primary Roles & Responsibilities:
- Assist visitors (customers, vendors, job applicants and other etc.) with arrival and departure processes, ensuring proper display of temporary identification issued by Cencora.
- Provide guidance on room reservations and assist guests with printing needs.
- Maintain visitor sign-in/sign-out technology and equipment.
- Coordinate with on-site security or badge administrators regarding card access issues and assist associates with questions related to badging or directions.
- Communicate with day porters when service is needed and direct first responders to appropriate locations during emergencies.
- Accept deliveries and route them to recipients or designated locations.
- Manage office and equipment supplies, including inventory tracking and ordering.
- Support cafeteria operations and coordinate workplace-related services with vendors.
- Raise risks or concerns to the Workplace Solutions Manager when necessary.
- Perform administrative duties, including managing and prioritizing leaders’ calendars, scheduling appointments, and ensuring efficient meeting arrangements.
- Coordinate agendas for senior leader visits, including workspace team arrangements.
- Arrange travel for executives, including flights, accommodation, and transportation.
- Prepare and distribute meeting materials, agendas, and minutes accurately and on time.
- Handle expense reports, invoices, and budget tracking for proper financial management.
- Assist in coordinating internal company events and onboarding processes for new joiners.
- Manage concierge requests and fulfill them promptly.
- Handle confidential and sensitive information with utmost discretion and professionalism
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EXPERIENCE AND EDUCATIONAL REQUIREMENTS:
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Preferred Tertiary education, Diploma and above with a pass in English, Accounting, Business Basic or equivalent skills.
MINIMUM SKILLS, KNOWLEDGE AND ABILITY REQUIREMENTS:
1. Working knowledge and proficiency in Microsoft Office software, particularly Word, Excel, Outlook.
2. Good knowledge of secretary principles.
3. Good verbal and interpersonal skills.
4. Good English (written and oral).
5. Administration and secretarial background.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Benefit offerings outside the US may vary by country and will be aligned to local market practice. The eligibility and effective date may differ for some benefits and for team members covered under collective bargaining agreements.
Full time
Affiliated Companies: CENCORA BUSINESS SERVICES INDIA PRIVATE LIMITED
Cencora is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status or membership in any other class protected by federal, state or local law.
The company’s continued success depends on the full and effective utilization of qualified individuals. Therefore, harassment is prohibited and all matters related to recruiting, training, compensation, benefits, promotions and transfers comply with equal opportunity principles and are non-discriminatory.
Cencora is committed to providing reasonable accommodations to individuals with disabilities during the employment process which are consistent with legal requirements. If you wish to request an accommodation while seeking employment, please call 888.692.2272 or email [email protected]. We will make accommodation determinations on a request-by-request basis. Messages and emails regarding anything other than accommodations requests will not be returned
