Pune, Mh Executive assistant for md Jobs – 3 Open Jobs Today

Executive Assistant to MD
Eaton —Pune, Maharashtra
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Executive Assistant to Founder
Honey Makhija Rice PVT LTD —Pune, Maharashtra
- ₹10,00,000 a year
- Full-time
- Administrative experience
- Organisational skills
- In-person
Quick apply
12d
Front Desk Executive
ERO Power —Pune, Maharashtra
- ₹2,00,000 - ₹3,00,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
5d

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Executive Assistant to MD

Eaton -
Pune, Maharashtra

Apply Now

Job details

Qualifications

Microsoft Powerpoint
Microsoft Excel
Microsoft Outlook
English
Microsoft Office
Analysis skills
Bachelor's degree
HR sourcing
Communication skills
Travel planning
Office experience

Full job description

What you’ll do:

Eaton announced, on June 11, 2026, the intent to combine its Mobility Group (including both the Vehicle and eMobility segments) with a new company. We expect to complete this process by the end of the first half of 2027. The compensation and benefits that will initially be offered for this position are based on Eaton's plans, programs and practices. If you are offered and accept this position and are actively employed by the Mobility Group when the transaction closes, the new company will provide further details to employees concerning compensation and benefits at that time.

Provide executive support to the Managing Director, ensuring priorities, time, and key engagements run smoothly. Lead core office administration and facilities coordination to maintain a safe, compliant, and high‑quality workplace experience.

This position is responsible for sourcing , having following responsibility:

. 1. Executive Support to Managing Director

Proactively manage the MD’s calendar, meetings, and priorities, ensuring optimal use of time and focus on business critical matters
Act as the primary point of contact for internal and external stakeholders engaging with the MD
Prepare and coordinate meeting agendas, presentations, briefing notes, and executive communications
Organize and support MD led meetings, leadership reviews, townhalls, and key business interactions
Track decisions, action items, owners, and timelines arising from MD meetings and drive follow through
Manage end to end travel planning for the MD, including leadership visits, customer meetings, and VIP engagements

2. Stakeholder & Communication Management

Interface effectively with senior leaders, global teams, customers, and external partners on behalf of the MD
Ensure timely information flow, approvals, and responses, maintaining confidentiality and professionalism
Support coordination of leadership visits, executive reviews, and critical organizational events

3. Confidentiality, Governance & Process Discipline

Handle highly confidential and sensitive information with discretion and sound judgment
Maintain structured records of correspondence, approvals, and key MD documentation
Support governance discipline through documentation, trackers, and follow up mechanisms

4. Office Administration & Facilities Support

Oversee day to day office administration, including facilities, housekeeping, security, and reception coordination
Ensure a safe, professional, and well maintained workplace for employees and visitors
Coordinate with facility management and service vendors to ensure service quality and continuity

5. Vendor, Asset & Cost Management

Manage office vendors, service agreements, and renewals in line with company standards
Track office assets, supplies, and administrative inventories
Support cost discipline and budget adherence for office administration expenses

6. Compliance, Safety & Employee Support

Support adherence to internal policies, safety standards, and statutory requirements related to office operations
Maintain audit ready administrative documentation and records
Coordinate onboarding and visitor logistics, including workspace readiness, access, and hospitality

Qualifications:

Graduate , additional qualifications will be an advantage
3-6 years of experience working in MD ‘s office and Basic Administration

Skills:

Excellent communication skills in English (written & verbal)
Cross Functions Team Working Skills due to Matrix Organization reporting
Analytical skills
Strong executive presence and professional communication
High levels of discretion, judgment, and integrity
Excellent planning, organization, and follow through skills
Ability to manage multiple priorities in a fast paced environment
Strong stakeholder management and coordination capability
Proficiency in MS Office (Outlook, PowerPoint, Excel)

Apply Now

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