Job Description
Chief of Staff to the Founder
Position
Chief of Staff to the Founder
Department
Office of the Founder / Executive Management
Location
Dehradun, Uttarakhand, India (HQ) — with travel as required
Reports To
Founder & Managing Director
Employment Type
Full-time
About Indusun Drilling Fluids
Indusun Drilling Fluids Private Limited is a Ghaziabad-based manufacturer and supplier of drilling fluid systems and oilfield chemicals, serving upstream oil and gas operators across India and international markets. The company designs, formulates, and supplies water-based and oil-based mud systems, specialty additives, and technical services to drilling operations, and is committed to quality, technical excellence, and reliable execution in a demanding, safety-critical industry.
Role Overview
The Chief of Staff (CoS) will serve as the Founder's closest strategic partner and operational extension — driving execution across business development, technical operations, quality systems, and organizational initiatives. This role is ideal for a sharp, versatile, and highly organized professional who can move fluidly between strategic thinking and hands-on execution, translate the Founder's priorities into structured action, and act as a trusted force-multiplier across the organization.
The CoS will have visibility into nearly every function of the business — client-facing technical and commercial proposals, recruitment and people operations, quality and ISO documentation, vendor and client communication, and special projects — and will be expected to bring structure, follow-through, and judgment to all of them.
Key ResponsibilitiesStrategic & Executive Support
- Act as a trusted advisor and thought partner to the Founder, helping prioritize time, decisions, and initiatives.
- Prepare briefing notes, board/management materials, and presentations for key meetings, client engagements, and reviews.
- Drive follow-through on action items arising from the Founder's meetings, ensuring accountability across teams.
- Manage the Founder's calendar, travel, and key stakeholder communications where needed.
Business Development & Client Engagement
- Support the development of technical and commercial proposals and submissions for clients and operators (e.g., comparative fluid system evaluations, technical write-ups, capability statements).
- Coordinate with technical and sales teams to ensure proposals, RFQ responses, and client documentation are accurate, polished, and delivered on time.
- Track and help manage the pipeline of business development opportunities, partnerships, and key account relationships.
Quality, Documentation & Process
- Support the creation, standardization, and upkeep of quality procedures and documentation aligned with ISO 9001:2015, ISO 45001:2018, and API Q1/Q2 standards.
- Help build and maintain standardized templates for technical reports, lab test documentation, and internal SOPs.
- Identify gaps in process or documentation and drive their closure in coordination with relevant teams.
People & Organizational Operations
- Support recruitment efforts, including drafting job descriptions, candidate evaluation frameworks, and coordinating interview processes for key roles.
- Help shape and roll out internal initiatives related to organizational structure, performance, and culture.
- Liaise across departments (technical, sales, HR, operations) to ensure alignment with the Founder's priorities.
Special Projects
- Lead or support cross-functional projects as directed by the Founder, ranging from market research to internal process improvement to new initiative launches.
- Conduct research and analysis to inform strategic decisions (market trends, competitor benchmarking, regulatory developments in the oilfield services sector).
Candidate ProfileRequired Qualifications
- Bachelor's degree in Engineering, Business, or a related field (MBA or equivalent preferred).
- 3–7 years of experience in roles requiring high ownership and cross-functional coordination — e.g., chief of staff, management consulting, business operations, or technical/commercial roles in oil & gas or industrial sectors.
- Exceptional written and verbal communication skills; comfortable drafting client-facing technical and commercial documents.
- Strong organizational skills with the ability to manage multiple priorities and stakeholders simultaneously.
- High proficiency with MS Office / Google Workspace; comfort with creating polished documents, presentations, and trackers.
Preferred Attributes
- Prior exposure to the drilling fluids, oilfield services, or broader energy/industrial sector is a strong plus.
- Familiarity with ISO quality management systems (ISO 9001, ISO 45001) or API Q1/Q2 standards.
- A builder's mindset — comfortable working in a lean, fast-moving organization and wearing multiple hats.
- Discretion and trustworthiness in handling confidential and strategic information.
- Strong analytical ability and a bias toward structured, data-informed decision-making.
What Success Looks Like
- The Founder's priorities translate consistently into timely, high-quality execution across teams.
- Client proposals, technical submissions, and quality documentation are accurate, professional, and delivered on schedule.
- Cross-functional initiatives (hiring, process improvement, special projects) move forward with clear ownership and minimal drop-offs.
- The Founder can delegate complex, ambiguous problems to the CoS with confidence in the outcome.
Compensation & Benefits
Compensation will be competitive and commensurate with experience, structured to attract a high-caliber candidate for this high-trust, high-impact role. Specific details to be discussed during the interview process.
How to Apply
Reach out to us at:
Email: [email protected]
Phone: +91 99906 98928
Pay: ₹25,000.00 - ₹100,000.00 per month
Benefits:
- Cell phone reimbursement
- Flexible schedule
- Health insurance
- Provident Fund
Education:
Work Location: In person
