Bangalore, KA Secretary to md Jobs – 4 Open Jobs Today

Executive Secretary to Managing Director
Milestone Aluminium Company Pvt Ltd —Peenya, Bengaluru, Karnataka
- ₹45,000 - ₹60,000 a month
- Full-time
- English
- Bachelor's degree
- Business Administration
Quick apply
1d
Personal Secretary to Managing Director
saptagiri University —Bengaluru, Karnataka
- ₹18,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
7d
Executive Secretary
Uniglaze India Pvt Ltd —Indiranagar, Bengaluru, Karnataka
- ₹30,000 - ₹40,000 a month
- Full-time
- Microsoft Word
- Medicine
- Microsoft Excel
- Health insurance
- Cell phone reimbursement
Quick apply
Personal Secretary to Managing Director
VAPS Technosoft Pvt Ltd —Basaveshwaranagar, Bengaluru, Karnataka
- ₹30,000 - ₹50,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Food provided
Quick apply

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Executive Assistant to MD
NARASIPUR AUTO COMPONENTS PVT LTD —Bengaluru, Karnataka
Previous experience in a similar role, preferably in the manufacturing or automotive industry. Demonstrable project management and organizational skills with 2-…
₹50,000 - ₹60,000 a month
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CEO
Nsure Reliable power solution Pvt ltd —Bangalore City, Bengaluru, Karnataka
Willingness to travel extensively across project sites, branch offices, client locations, and business meetings. Fluent in Kannada and English (Mandatory).
₹2,00,000 - ₹4,50,000 a month
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2d

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Executive Secretary to Managing Director

Milestone Aluminium Company Pvt Ltd -
Peenya, Bengaluru, Karnataka

Quick apply

Job details

Full-time
₹45,000 - ₹60,000 a month
1 day ago

Benefits

Provident Fund

Qualifications

English
Bachelor's degree
Business Administration
Construction
Secretarial work
Manufacturing
Personal assistant experience
Senior leadership

Full job description

JOB DESCRIPTION :

Position Title: Executive Secretary to Managing Director

Department: Managing Director's Office

Reporting To: Managing Director (MD)

Position Summary:

The Executive Secretary to the Managing Director is responsible for providing high-level executive, administrative, and secretarial support to the Managing Director. The role serves as the primary point of coordination between the MD and internal as well as external stakeholders, ensuring effective communication, efficient schedule management, timely follow-up of business priorities, and maintenance of confidential records.

The position requires exceptional organizational skills, professionalism, discretion, business communication capabilities, and the ability to handle multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Office Management

Manage and maintain the Managing Director's calendar, appointments, meetings, and business schedules.
Coordinate daily activities, priorities, and commitments of the Managing Director.
Screen and prioritize incoming emails, correspondence, and visitors.
Ensure effective time management and scheduling of executive meetings.
Organize and maintain the MD's office records, files, and confidential documents.

Meeting Management

Schedule internal and external meetings on behalf of the Managing Director.
Prepare meeting agendas, supporting documents, presentations, and briefing materials.
Attend meetings as required and prepare Minutes of Meeting (MOM).
Track action items and follow up with department heads on completion status.
Maintain records of management decisions and follow-up actions.

Communication & Coordination

Act as a liaison between the Managing Director and department heads
Coordinate communication with clients, consultants, suppliers, and business associates.
Draft professional correspondence, letters, emails, notices, and reports on behalf of the Managing Director.
Ensure timely dissemination of management instructions and communications.

Follow-up & Business Coordination

Follow up with department heads on projects, reports, deadlines, and management directives.
Track progress of strategic initiatives and provide status updates to the Managing Director.
Coordinate collection of departmental reports and management information.
Escalate delays, risks, or pending issues requiring management attention.

Travel & Event Coordination

Arrange domestic and international travel for the Managing Director, including flights, accommodation, visas, transportation, and itineraries.
Coordinate business meetings, client visits, leadership reviews, and corporate events.
Ensure all travel and meeting arrangements are completed efficiently.

Documentation & Reporting

Maintain confidential records, contracts, agreements, presentations, and business documents.
Prepare weekly, monthly, and quarterly executive reports.
Develop and maintain trackers for action items, strategic projects, and management reviews.
Support preparation of Board Meeting presentations and business review reports.

Confidentiality & Compliance

Maintain strict confidentiality regarding company information, business strategies, financial data, and management discussions.
Ensure secure handling and storage of sensitive documents and communications.
Exercise discretion and professionalism in all interactions.

Educational Qualification

Bachelor's Degree in Business Administration, Commerce, Management, English, or related discipline.
Secretarial Practice, Executive Assistant, or Office Management certification will be an added advantage.

Experience

5–10 years of experience as Executive Secretary, Executive Assistant, Personal Assistant, or similar role supporting senior executives.
Experience supporting Managing Directors, CEOs, Chairpersons, or senior leadership teams preferred.
Experience in manufacturing, engineering, construction, infrastructure, or project-based organizations is desirable.

Pay: ₹45,000.00 - ₹60,000.00 per month

Benefits:

Provident Fund

Work Location: In person

Quick apply

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