Job Description – Executive Assistant (EA)
Company: Azentyx Health Care Pvt. Ltd.
Department: Administration / Management
Designation: Executive Assistant (EA)
Location: Baddi, Himachal Pradesh
Reporting To: Director / Senior Management
Job Summary
We are looking for a highly organized, professional, and proactive Executive Assistant (EA) to provide comprehensive administrative and secretarial support to senior management. The candidate will be responsible for managing schedules, meetings, correspondence, documentation, follow-ups, and coordination with internal and external stakeholders.
Key Responsibilities
- Manage the daily calendar, appointments, meetings, and schedules of senior management.
- Schedule and coordinate internal and external meetings.
- Prepare meeting agendas, presentations, reports, and other official documents.
- Maintain confidential records, files, and important company documents.
- Handle emails, calls, correspondence, and communication on behalf of management when required.
- Prepare Minutes of Meeting (MOM) and ensure timely follow-up on assigned action points.
- Coordinate with HODs and different departments for important updates and requirements.
- Track pending tasks and provide regular follow-ups to concerned persons.
- Assist management in preparing MIS reports, presentations, and business updates.
- Coordinate travel arrangements, hotel bookings, transportation, and official visits whenever required.
- Maintain proper documentation of management-related activities.
- Handle confidential and sensitive information with complete professionalism.
- Coordinate with external vendors, clients, consultants, and other stakeholders as instructed.
- Perform any other administrative or coordination responsibilities assigned by senior management.
Required Skills
- Excellent communication and interpersonal skills.
- Strong organizational and time-management skills.
- Good knowledge of MS Office – Word, Excel, PowerPoint, and Outlook.
- Strong follow-up and coordination abilities.
- Professional email drafting and documentation skills.
- Ability to maintain confidentiality.
- Good presentation and reporting skills.
- Ability to multitask and work under pressure.
- Strong attention to detail.
- Professional personality and positive attitude.
Qualification
- Graduate in any discipline; MBA/PGDM will be an added advantage.
- Previous experience as an Executive Assistant, Personal Assistant, Management Coordinator, or similar role will be preferred.
Experience
2–5 years of relevant experience in Executive Assistant / Personal Assistant / Administration / Management Coordination roles.
Key Competencies
- Confidentiality & Integrity
- Professionalism
- Communication
- Coordination
- Time Management
- Problem Solving
- Decision-Making Support
- Follow-up & Task Management
- Attention to Detail
Key Performance Indicators (KPIs)
- Timely completion and follow-up of management tasks.
- Effective meeting and calendar management.
- Accuracy of reports and documentation.
- Timely coordination with departments and stakeholders.
- Proper handling of confidential information.
- Overall efficiency and responsiveness in supporting senior management.
Pay: ₹15,799.23 - ₹25,847.68 per month
Benefits:
- Food provided
- Health insurance
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund
Work Location: In person
