Admin Executive
Location: A&D Plant, Mahindra world city Ajmer road , Bagrur area
Industry: Export – Furniture, Home Décor, Lifestyle Products, Stone & Building Material, Hospitality industry.
Company Name: A&D International (Part of Art Asia)
Company Portfolio
Company details
Driven by the spirit of two young engineers, Artasia came into being in 1996 in the compounds of a small 5000 sq ft unit with the vision of creating contemporary products rooted in the tradition of Indian crafts and methods of construction, they set out on an exploratory journey to figure out what was expected in the international markets.
Initially, it began as handicraft exports, but was soon transformed into a furniture export unit. Eventually, the myriad world of textiles was hard to resist and to create a holistic product range, we found ourselves exporting home textiles and furnishings as well as upholstered furniture.
At artasia, we believe how you make something is as important as what you make. We take great pride in having been the industry pioneers in various processes of manufacturing, polishing and packaging.
Location: Mahindra world city, Ajmer road
Mode of Working: Work from the office
Days of Working: 6 days
Responsibilities
Role Overview
We are seeking a proactive and detail-oriented Admin Executive to oversee end-to-end administrative operations, vendor coordination, and facility management. The role is critical in ensuring smooth day-to-day office functioning, maintaining workplace standards, and managing vendor relationships efficiently.
Key ResponsibilitiesVendor Management
- Identify, onboard, and manage vendors for office supplies, housekeeping, security, and facility services
- Negotiate contracts, pricing, and service-level agreements (SLAs)
- Track vendor performance and ensure adherence to agreed service standards
- Process vendor invoices, maintain records, and coordinate with finance for timely payments
- Conduct periodic vendor evaluations and audits
Administration & Office Management
- Oversee daily administrative operations to ensure smooth office functioning
- Manage procurement and inventory of office supplies and assets
- Maintain administrative records, documentation, and compliance trackers
- Support internal teams with logistical and administrative requirements
- Coordinate travel, accommodation, and event arrangements as needed
Facilities Management
- Ensure optimal functioning of office infrastructure, utilities, and equipment
- Coordinate with internal teams and external service providers for repairs and maintenance
- Monitor facility-related budgets and cost optimization initiatives
- Ensure workplace safety, compliance, and adherence to company policies
- Manage office space utilization and seating arrangements
Housekeeping & Workplace Hygiene
- Supervise housekeeping staff and ensure cleanliness standards are consistently maintained
- Schedule and monitor cleaning activities across office premises
- Ensure hygiene compliance in common areas such as pantry, restrooms, and meeting rooms
- Conduct routine inspections and maintain quality standards
Interview process: Face-to-Face
Skills:
Required Qualifications & Skills
- Bachelor’s degree in any discipline
- 2–5 years of experience in administration, facilities, or vendor management
- Strong vendor negotiation and stakeholder management skills
- Good understanding of facility operations and office administration processes
- Proficiency in MS Office (Excel, Word, Outlook)
- Strong organizational and multitasking abilities
- Attention to detail with a problem-solving mindset
Why Join Us?
- Work with leading furniture export industry
- Work will consistently growing company
- Work with Leaders of 25 years+ experience
- Amazing work Life Culture with Growth opportunities
Pay: ₹20,000.00 - ₹25,000.00 per month
Benefits:
- Flexible schedule
- Health insurance
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund
Ability to commute/relocate:
- Mahindra World City , Jaipur, Rajasthan: Reliably commute or planning to relocate before starting work (Preferred)
Application Question(s):
- Interview Shall be face to face, are you willing to attend
Education:
Experience:
- Office management: 1 year (Required)
Location:
- Mahindra World City , Jaipur, Rajasthan (Required)
Work Location: In person
