We are looking for a responsible and experienced Assistant Manager – Administration, Billing & Payroll to independently manage day-to-day office administration, client billing, payroll and coordination activities for our Security & Housekeeping Services business.
Key Responsibilities
- Prepare and submit monthly invoices/bills for 25+ clients accurately and on time.
- Verify manpower, attendance, overtime and other billing details before invoicing.
- Process monthly payroll for Security Guards and Housekeeping employees using Excel.
- Coordinate with the bank for salary/wage transfers and resolve payment issues.
- Coordinate timely payment of PF, ESIC, Professional Tax, MLWF and other statutory liabilities through the company's bank account.
- Coordinate with CA/Accounts team for GST, accounting and financial records.
- Maintain employee, client, payroll, billing and statutory payment records.
- Follow up with clients for bill approval, outstanding payments and billing-related queries.
- Draft and send professional emails to clients and other stakeholders.
- Prepare MIS, billing trackers, payroll reports and other Excel statements for management.
- Handle day-to-day office administration and coordinate with management, clients, employees, bank, CA and statutory consultants.
- Ensure all monthly billing, payroll, payment and administrative activities are completed accurately and within timelines.
Candidate Requirements
- 3–6 years of relevant experience, preferably in Security, Housekeeping, Facility Management or Manpower Services.
- B.Com / Graduate with practical knowledge of payroll, billing and basic accounting.
- Strong command of MS Excel including formulas, VLOOKUP/XLOOKUP, SUMIF/SUMIFS, Pivot Tables, filtering and data reconciliation.
- Good English communication and professional email drafting skills.
- Strong numerical ability and attention to detail.
- Good coordination, follow-up and time-management skills.
- Should be capable of independently handling day-to-day office activities with minimum supervision.
- Prefared candidate Local area nearest Panvel
Pay: ₹30,000.00 - ₹35,000.00 per month
Benefits:
Work Location: In person
