Managing Correspondence (Emails, Phone Calls, Visitors)
- Email Communication: Sorting, prioritizing, and responding to emails on behalf of teams or executives.
- Phone Handling: Answering, screening, and directing calls to the appropriate personnel.
- Visitor Management: Greeting guests, managing sign-ins, and coordinating with staff for appointments.
Organizing Files and Records
- Maintaining both digital and physical filing systems for easy retrieval.
- Ensuring documents are properly labeled, stored, and archived as needed.
- Handling confidential information with discretion and compliance with data protection policies.
Handling Scheduling and Logistics
- Coordinating appointments, meetings, and travel arrangements for staff.
- Managing conference room bookings and resolving scheduling conflicts.
- Overseeing office supplies and ensuring necessary materials are stocked.
Coordinating Meetings and Taking Minutes
- Sending out meeting invites, agendas, and reminders to participants.
- Setting up meeting rooms with required equipment (projectors, video calls, etc.).
- Recording meeting minutes, summarizing key points, and distributing follow-up action items.
Maintaining Internal Communication Flow
- Serving as a central point of contact between departments.
- Disseminating company announcements, policy updates, and memos.
- Facilitating smooth information exchange to prevent miscommunication.
Pay: ₹15,000.00 - ₹30,000.00 per month
Benefits:
- Cell phone reimbursement
- Flexible schedule
Education:
Experience:
- Administrative: 2 years (Preferred)
Work Location: In person
