Yashodeep Knowledge Hub is looking for a highly organized, responsible, and professional Personal Assistant (PA) to the Chairman to provide executive-level administrative, communication, coordination, and follow-up support.
Position : Personal Assistant to Chairman
Department: Chairman's Office / Management
Job Location : Yashodeep Knowledge Hub, Chhatrapati Sambhajinagar, Maharashtra
Key Responsibilities
- Manage the Chairman’s daily schedule, appointments, meetings, and official commitments.
- Coordinate and communicate with Principals, Administrative Officers, HODs, faculty, staff, students, parents, vendors, and external stakeholders on behalf of the Chairman.
- Handle official calls, emails, messages, letters, and correspondence.
- Prepare official letters, notices, reports, presentations, meeting agendas, and Minutes of Meetings (MOM).
- Maintain a proper record of the Chairman’s meetings, decisions, instructions, and follow-up activities.
- Communicate the Chairman’s instructions to concerned departments and ensure timely follow-up and completion of assigned tasks.
- Prepare daily, weekly, and monthly status reports on important institutional activities.
- Coordinate meetings between the Chairman and management team, principals, staff, government officials, university representatives, industry professionals, and other important visitors.
- Maintain confidential documents, records, discussions, and information related to the Chairman and management.
- Assist the Chairman in monitoring academic, administrative, admissions, HR, marketing, infrastructure, and institutional development activities.
- Coordinate and follow up on important institutional projects and management decisions.
- Assist in organizing meetings, conferences, seminars, events, inspections, visits, and official programs.
- Maintain and update important Excel sheets, databases, reports, contact lists, and management records.
- Conduct research and collect information whenever required by the Chairman.
- Track pending matters and provide regular reminders and updates to the Chairman.
- Maintain professional relationships with key internal and external stakeholders.
- Handle sensitive and confidential matters with complete professionalism and discretion.
- Perform any other responsibilities assigned by the Chairman.
Required Qualifications
- Graduate in any discipline.
- Excellent knowledge of MS Office – Word, Excel and PowerPoint.
- Good command of English , Hindi and Marathi communication.
- Excellent drafting, documentation, and presentation skills.
- Strong organizational and time-management abilities.
- Previous experience will be preferred.
Required Skills
- Excellent communication and interpersonal skills.
- Strong follow-up and coordination skills.
- Ability to manage multiple tasks simultaneously.
- Professional appearance and attitude.
- High level of confidentiality and integrity.
- Ability to work under pressure and meet deadlines.
- Good decision-making and problem-solving ability.
- Willingness to work according to the Chairman’s schedule when required.
- Strong proficiency in Excel, email communication, Google Workspace, and documentation.
Salary : Competitive salary, based on qualification, experience, and suitability for the role.
The ideal candidate should be mature, trustworthy, well-organized, proactive, professionally communicative, and capable of handling confidential information and coordinating multiple departments on behalf of the Chairman.
Work Location: In person
