About the Role
Jabal Exim Private Limited is looking for a smart, organized, and proactive Executive Secretary to provide dedicated support to the Managing Director. This is a full-time, office-based position requiring excellent communication, professionalism, and the ability to coordinate with international clients, suppliers, and internal teams.
The ideal candidate should be friendly, confident, highly organized, and capable of representing the company professionally while maintaining complete confidentiality.
Key Responsibilities
- Manage the Managing Director's calendar, appointments, meetings, and travel arrangements.
- Welcome clients and visitors professionally.
- Handle phone calls, emails, WhatsApp messages, and business correspondence.
- Coordinate with international clients, suppliers, and internal departments.
- Follow up on pending tasks and ensure timely execution.
- Prepare reports, presentations, meeting minutes, and official documents.
- Organize meetings, exhibitions, and business events.
- Maintain confidential records and company documents.
- Support the Managing Director with day-to-day administrative and executive tasks.
Requirements
- Bachelor's degree in any discipline.
- Minimum 2 years of experience as an Executive Secretary, Executive Assistant, Personal Assistant, or similar role.
- Excellent spoken and written English.
- Professional, well-groomed, and presentable personality.
- Strong communication, interpersonal, and organizational skills.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Ability to multitask, prioritize work, and maintain confidentiality.
- Work from the Hyderabad office is mandatory.
Preferred Qualifications
- Experience working directly with senior management or directors.
- Experience dealing with international clients.
- Knowledge of CRM systems is an advantage.
- Fluency in multiple languages will be a strong advantage. Languages such as Arabic, Hindi, Telugu, French, Spanish, Portuguese, Russian, or any additional foreign language are highly valued.
What We Offer
- Competitive salary based on experience.
- Professional and friendly work environment.
- Career growth opportunities.
- Exposure to international business and global clients.
- Performance-based incentives.
If you are a motivated professional who enjoys working in a dynamic international business environment, we would love to hear from you.
Pay: ₹13,543.22 - ₹30,000.00 per month
Application Question(s):
- How many years of experience do you have as an Executive Secretary, Executive Assistant, or Personal Assistant?
- Are you comfortable working full-time from our office in Hyderabad?
- Are you fluent in spoken and written English?
- Which languages can you speak fluently?
- Have you worked directly with a Managing Director, CEO, or senior executive?
- Are you proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook)?
- What are your current CTC, expected CTC, and notice period?
Work Location: In person
