We are looking for an experienced Accounts & Finance Executive to manage day-to-day accounting, financial transactions, billing, payments, reconciliations, GST/TDS compliance, and MIS reporting for our travel agency.
Key Responsibilities
- Handle day-to-day accounting and financial transactions of the travel agency.
- Prepare and issue customer invoices, quotations, receipts, credit notes, and debit notes.
- Manage GST-compliant invoicing for international and domestic tour packages.
- Prepare and maintain invoices related to:
- Tour Packages
- Flight Tickets
- Hotel Bookings
- Visa Services
- Travel Insurance
- Forex and other travel-related services
- Maintain sales, purchase, and expense entries in Tally Prime or other accounting software.
- Record and reconcile payments received from customers.
- Maintain supplier/vendor payment records and process payments after approval.
- Reconcile bank statements, customer payments, vendor payments, and credit card transactions.
- Track outstanding customer payments and coordinate with the Sales and Operations teams for timely collection.
- Maintain records of package advances and balance payments.
- Prepare payment receipts and customer account statements.
- Verify supplier invoices against bookings, quotations, and agreed rates.
- Handle GST calculations and GST invoices and coordinate with the Chartered Accountant for GST filing.
- Maintain records required for TDS and other statutory compliances.
- Handle TCS-related documentation and customer payment records, wherever applicable.
- Prepare daily, weekly, and monthly financial reports.
- Prepare weekly MIS reports and ensure timely submission to management.
- Monitor company expenses and maintain proper supporting documents.
- Maintain accounts and payment records for airlines, hotels, DMCs, visa suppliers, and other travel suppliers.
- Verify refunds, cancellations, and credit notes received from airlines, hotels, and other suppliers.
- Maintain proper records of all invoices, receipts, vouchers, payment documents, and supporting documents.
- Coordinate with Sales and Operations teams to ensure accurate billing, invoicing, and payment tracking.
- Assist in preparing profitability reports for individual tour packages/group departures.
- Monitor customer and supplier account balances and ensure proper reconciliation.
- Maintain confidentiality of company financial information and customer records.
- Support management with financial data, accounting analysis, and other finance-related requirements.
Required Skills & Qualifications
- Experience in Tally Prime / Accounting Software.
- Good knowledge of basic accounting principles.
- Good knowledge of GST, TDS, and TCS.
- Strong knowledge of MS Excel and financial data management.
- Experience in invoice preparation and bank reconciliation.
- Experience in handling customer and supplier accounts.
- Good understanding of travel agency accounting is preferred.
- Strong attention to detail and accuracy in financial transactions.
- Good communication and coordination skills.
- Ability to coordinate effectively with Sales, Operations, Suppliers, and Chartered Accountants.
- Ability to maintain confidentiality of financial and customer information.
- Good organizational and time-management skills.
Preferred Experience
- Previous experience in a Travel Agency / Tour Operator / Travel Company will be an added advantage.
- Experience handling tour packages, airline tickets, hotels, DMCs, visa services, travel insurance, and other travel-related transactions is preferred.
- Candidates with experience in MIS reporting and tour/package profitability analysis will be preferred.
Pay: ₹20,000.00 - ₹30,000.00 per month
Work Location: In person
