Position Overview
Koyeus is seeking a highly organized, proactive, and articulate Executive Assistant to provide comprehensive administrative and operational support to the Founder and senior leadership team. This role requires exceptional communication skills, outstanding organizational abilities, and the confidence to coordinate with clients, consultants, vendors, and internal teams while maintaining the highest standards of professionalism and confidentiality.
The ideal candidate will be detail-oriented, capable of managing multiple priorities simultaneously, and comfortable working in a dynamic, fast-paced design environment.
Key ResponsibilitiesExecutive Support
- Manage the Founder’s calendar, meetings, appointments, and travel schedules.
- Coordinate internal and external meetings, presentations, and client interactions.
- Prepare agendas, meeting minutes, and follow-up action trackers.
- Draft professional correspondence, reports, presentations, and business documents.
- Screen emails, calls, and communications, ensuring timely responses and prioritization.
Office & Administrative Management
- Maintain organized digital and physical records.
- Coordinate office operations and administrative activities.
- Support procurement of office supplies and vendor coordination.
- Manage confidential documents with discretion.
- Assist in organizing company events, workshops, and client meetings.
Client & Stakeholder Coordination
- Act as the first point of contact for clients and business partners.
- Coordinate communication with architects, consultants, contractors, vendors, and project teams.
- Schedule project review meetings and maintain communication records.
- Ensure exceptional client service standards at all times.
Project Coordination
- Assist in monitoring project timelines and deliverables.
- Follow up with internal teams regarding pending tasks and milestones.
- Prepare project status reports for management review.
- Maintain documentation related to ongoing projects.
Business Support
- Support proposal preparation, presentations, and business development activities.
- Assist with research for new business opportunities and strategic initiatives.
- Coordinate travel, accommodation, and logistics for business meetings.
Required Qualifications
- Bachelor's degree in Business Administration, Management, Architecture, Interior Design, Hospitality, or a related field.
- 2–5 years of experience as an Executive Assistant, Executive Coordinator, Office Manager, or similar role.
- Experience supporting senior executives is preferred.
Essential SkillsCommunication
- Excellent verbal and written English communication skills.
- Professional telephone and email etiquette.
- Strong interpersonal and relationship-building skills.
Organization
- Outstanding time management abilities.
- Exceptional attention to detail.
- Ability to manage multiple priorities and deadlines efficiently.
Leadership & People Skills
- Strong people management and coordination abilities.
- Positive, solution-oriented mindset.
- Ability to work collaboratively across departments.
- Professional demeanor with high emotional intelligence.
Technical Skills
Proficiency in:
- Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Google Workspace (Docs, Sheets, Drive, Calendar)
- Video conferencing platforms (Microsoft Teams, Zoom, Google Meet)
- PDF editing software
Experience with project management tools such as Asana, Trello, ClickUp, or Monday.com is an advantage.
Personal Attributes
The ideal candidate should demonstrate:
- Excellent English fluency and communication skills
- High level of professionalism
- Strong managerial and coordination capabilities
- Excellent problem-solving skills
- Positive attitude and adaptability
- Ability to work independently with minimal supervision
- Strong decision-making abilities
- High level of integrity and confidentiality
- Client-focused approach
- Ability to remain calm under pressure
- Passion for excellence and continuous improvement
Preferred Qualities
Candidates with any of the following will be given preference:
- Experience in architecture, interior design, construction, engineering, or consulting firms
- Experience coordinating multiple stakeholders and project teams
- Knowledge of project documentation and design workflows
- Experience with CRM or ERP software
- Event planning or executive travel coordination experience
What We Offer
- Opportunity to work with a growing architecture and interior design consultancy
- Collaborative and creative work environment
- Exposure to prestigious residential, commercial, and hospitality projects
- Professional development and learning opportunities
- Performance-based growth and recognition
- Supportive and inclusive workplace culture
Our Values
At Koyeus, we believe in:
- Perfection — Pursuing excellence in every detail.
- Humanity — Respecting people, relationships, and communities.
- Quality Beyond Recognition — Delivering work that exceeds expectations and stands the test of time.
Pay: Up to ₹35,000.00 per month
Benefits:
Work Location: In person
