Stenographer
Department: Administration
Reporting To: Administrative Officer / Director / Senior Government Official
Job Purpose
To provide efficient stenographic, secretarial, and administrative support to senior officials by recording dictation, preparing official correspondence, maintaining confidential records, and ensuring smooth communication and documentation in accordance with government procedures.
Key Responsibilities
- Take shorthand dictation during meetings, conferences, and official discussions, and accurately transcribe it into typed documents.
- Draft, type, format, and proofread official letters, reports, minutes, office memoranda, circulars, notifications, and other government documents.
- Manage the daily schedule, appointments, meetings, and travel arrangements of senior officials.
- Maintain confidential files, records, correspondence, and official documents with utmost discretion.
- Prepare meeting agendas, record minutes, and ensure timely circulation of meeting proceedings.
- Handle incoming and outgoing correspondence, emails, and official communications.
- Maintain physical and electronic filing systems for easy retrieval of records.
- Coordinate with various government departments, stakeholders, and external agencies for administrative matters.
- Ensure timely preparation and submission of reports, presentations, and documentation.
- Operate office equipment such as computers, printers, scanners, and photocopiers.
- Comply with government rules, office procedures, record management practices, and confidentiality requirements.
- Perform any other duties assigned by the competent authority from time to time.
Qualification
- Bachelor's Degree from a recognized university.
- Certification in Stenography and Typing from a recognized institute is desirable.
Experience
- 3–5 years of experience in stenography, secretarial, or administrative support.
- Experience in a Government, PSU, Autonomous Body, or State Government organization will be preferred.
Skills & Competencies
- Excellent shorthand and typing speed (English and/or Hindi as prescribed).
- Proficiency in MS Office (Word, Excel, PowerPoint) and office automation tools.
- Strong drafting and communication skills.
- Strong verbal and written communication skills in English and Hindi.
- Knowledge of Kannada language will be an added advantage.
- Excellent organizational and time management abilities.
- High degree of confidentiality and professional ethics.
Pay: ₹40,000.00 - ₹50,000.00 per month
Work Location: In person
