Manager – Office of the Board (Strategy & Execution Operations)
Location: Coimbatore and Frequent Travel to Chennai, Business Events and Conference , Meetings
Reporting To: Board of Directors
Grade: Sr Manager
W we are looking for a highly capable professional to join the Office of the Board and drive execution of business priorities across the organization.
Position Summary
The Manager – Office of the Board (Strategy & Executive Operations) will serve as the strategic coordination and execution partner to the Board Members.
This is not a traditional Executive Assistant role. The position requires an individual capable of driving business execution, coordinating cross-functional initiatives, monitoring strategic projects, supporting corporate governance, and ensuring timely implementation of Board decisions across the organization.
The incumbent will work closely with senior leadership, customers, consultants, auditors, government authorities, certification agencies, and international business partners while maintaining the highest standards of professionalism, confidentiality, and corporate governance.
Key Responsibilities1. Board Office Management
- Manage calendars and schedules Board Members.
- Coordinate Board Meetings, Executive Committee Meetings, Leadership Meetings, and Strategy Reviews.
- Prepare Board agendas, meeting schedules, and supporting Presentations documents.
- Record Minutes of Meetings (MoM) and monitor closure of action items.
- Maintain Board resolutions, confidential records, and executive documentation.
- Handle confidential correspondence and sensitive business information.
- Organize domestic and international travel, visas, accommodation, itineraries, and logistics for Board Members.
2. Strategic Execution & Project Management
- Drive execution of strategic initiatives assigned by the Board.
- Maintain organization-wide project dashboards.
- Track project timelines, milestones, deliverables, and dependencies.
- Coordinate with department heads to ensure timely completion of strategic initiatives.
- Escalate risks, delays, and critical issues to senior leadership.
- Prepare periodic project status reports for Board review.
- Ensure implementation of Board decisions across all business functions.
3. Board Governance & Corporate Administration
- Coordinate Board Meetings and Committee Meetings.
- Prepare Board Notes, Executive Summaries, and Management Presentations.
- Coordinate with the Company Secretary for Board documentation and governance requirements.
- Support statutory, legal, compliance, and governance activities.
- Maintain confidentiality of Board communications and strategic business information.
- Ensure proper documentation and archival of Board records.
4. Executive Business Coordination
Coordinate and follow up with:
- Finance
- Human Resources
- Procurement
- Manufacturing
- Operations
- Projects
- Sales & Marketing
- ESG & Sustainability
- Legal & Compliance
- Information Technology
- Administration
- Supply Chain
- Quality Assurance
- Engineering
Ensure seamless communication between departments and the Board Office while monitoring execution of key business priorities.
5. Business Development & Strategic Support
Support Board Members in:
- Networking Meetings
- Customer meetings scheduled plans PAN India
- International sourcing
- Supplier negotiations
- Business expansion projects
- Corporate presentations
- Business proposals
- Industry exhibitions and conferences
- MIS of Reports of all the departments
- Business Analytics and Dashboard
6. Executive Communication
- Draft professional business correspondence.
- Prepare Board presentations and executive reports.
- Develop management dashboards and MIS.
- Prepare speeches, strategic notes, briefing papers, and executive summaries.
- Review important business documents before submission.
- Coordinate executive communication with internal and external stakeholders.
7. MIS, Analytics & Digital Systems
- Prepare weekly and monthly Management Information System (MIS) reports.
- Develop KPI and KRA dashboards.
- Maintain Board reporting dashboards.
- Monitor organization-wide action trackers.
- Utilize project management software for tracking deliverables.
- Leverage AI tools for meeting transcription, document summarization, research, and productivity enhancement.
8. Travel, Events & Protocol
- Coordinate domestic and international business travel.
- Arrange visas, hotels, transportation, and executive itineraries.
- Coordinate Board meetings, investor visits, customer visits, plant visits, conferences, and exhibitions.
- Manage executive logistics and protocol for VIP visitors.
- Accompany Board Members during business travel whenever required.
9. Stakeholder Management
Coordinate effectively with:
- Customers
- Government Authorities
- Consultants
- Auditors
- Legal Advisors
- Industry Associations
- Certification Bodies
- Overseas Business Partners
- Vendors & Suppliers
Maintain strong professional relationships while representing the Office of the Board.
10. Continuous Improvement
- Introduce automation and AI-driven productivity tools.
- Improve executive office processes and workflows.
- Standardize reporting formats and documentation.
- Develop SOPs for Board Office operations.
- Drive operational excellence and administrative efficiency.
Key Performance Indicators (KPIs)
- 100% follow-up and closure of Board action items.
- Timely implementation of Board decisions.
- On-time completion of strategic projects.
- High-quality Board presentations and executive reports.
- Zero critical scheduling conflicts.
- Timely completion of domestic and international travel arrangements.
- Accuracy and timeliness of MIS and management dashboards.
- Effective coordination across multiple departments.
- Successful execution of Board meetings and executive reviews.
- Continuous process improvements within the Office of the Board.
- High standards of confidentiality and governance compliance.
Required Skills
- Exceptional written and verbal communication skills.
- Excellent business presentation and documentation skills.
- Strong analytical and problem-solving abilities.
- Outstanding organizational and multitasking skills.
- Ability to work independently with minimal supervision.
- High emotional intelligence and stakeholder management capability.
- Strong commercial and business acumen.
- Ability to anticipate executive requirements and proactively drive outcomes.
Technical Skills
- Microsoft Excel (Advanced)
- Microsoft PowerPoint (Advanced)
- Microsoft Word
- Outlook
- Microsoft Teams
- Zoho Projects / Smartsheet / Asana / Monday.com / Microsoft Planner
- AI productivity tools (ChatGPT, Microsoft Copilot, AI meeting assistants)
- Document Management Systems (DMS)
- ERP and business reporting platforms
Preferred Experience
- 10–20 years of experience supporting Chairpersons, CEOs, Founders, Executive Directors, or Board Members.
- Experience in manufacturing, recycling, engineering, polymers, chemicals, automotive, metals, or industrial sectors.
- Exposure to strategic planning, project management, procurement, international sourcing, business development, or corporate governance.
- Experience coordinating cross-functional teams and large-scale business initiatives.
- Proven ability to independently manage executive priorities and organizational follow-up.
EducationMandatory
- Bachelor's Degree in Business Administration, Commerce, Management, Engineering, or related discipline.
Preferred
- MBA / PGDM / Master's Degree in Management or Business Administration.
Additional Certifications (Preferred)
- Project Management Certification (PMP/Prince2 or equivalent)
- Advanced Microsoft Excel
- AI Productivity Tools
- Business Analytics
- Digital Transformation
Travel Requirement
- Frequent travel to manufacturing units across India ,
- Domestic travel across India.
- International travel as required for business meetings, exhibitions, customer visits, sourcing activities, and strategic partnerships. Should have International Travel Experience
Ideal Candidate
The ideal candidate is a proactive, execution-oriented professional capable of serving as the operational extension of the Board. The individual should possess exceptional business acumen, strategic thinking, project execution capabilities, and the ability to coordinate seamlessly across departments while maintaining the highest standards of confidentiality, integrity, professionalism, and corporate governance. The successful candidate must thrive in a dynamic manufacturing environment, embrace technology and AI-driven productivity, and contribute significantly to the organization's long-term growth and strategic objectives.
Pay: From ₹60,000.00 per month
Work Location: In person
