Job Title: Administrative Coordinator (MS Teams & Academic Operations)
Company: Vedha Scholars (Online Tutors)
Website: vedhascholars.com
Employment Type: Full-time / Part-time / Remote
About Vedha Scholars
Vedha Scholars provides live, interactive online tuition for Grades 7–12 (CBSE, ICSE, IGCSE, IB, State Boards) and specialized Spoken English courses for students and professionals across India, Canada, and the US. We pride ourselves on real-time, personalized learning with dedicated educators.
Job Overview
We are seeking an organized, proactive, and tech-savvy Administrative Coordinator to manage day-to-day virtual academic operations, streamline communication between teachers and students, maintain company records, and assist with teacher recruitment.
Key Responsibilities
- Scheduling & MS Teams Management
- Schedule and coordinate daily live online classes, demo sessions, and meetings between tutors, students, and parents using Microsoft Teams.
- Troubleshoot basic technical or access issues during class setup on MS Teams.
- Teacher & Student Coordination
- Serve as the main point of contact for teachers and students for daily schedules, updates, and queries.
- Collect, organize, and archive subject notes, syllabus plans, and study materials from teachers and students.
- Foster positive, supportive, and professional relationships with educators, parents, and students.
- Recruitment & Hiring Assistance
- Create, post, and manage job listings for tutor positions on Indeed and other job portals.
- Review incoming tutor applications, screen resumes, and conduct initial phone/video interviews.
- Coordinate demo class evaluations for prospective teachers with management.
- Record Keeping & Administrative Support
- Maintain up-to-date company records, including student enrollments, tutor profiles, attendance logs, and class schedules.
- Assist management with operational reporting and administrative tasks.
Requirements & Qualifications
- Technical Skills: Strong proficiency in Microsoft Teams (scheduling, channels, calendar management) and basic tools like MS Office / Google Workspace (Excel/Sheets, Word/Docs).
- Communication: Exceptional verbal and written communication skills in English to maintain strong relationships with teachers, parents, and candidates.
- Experience: Prior experience in administrative support, educational coordination, customer support, or initial HR screening is preferred.
- Recruitment Exposure: Familiarity with managing job postings on Indeed and conducting preliminary interviews.
- Organization: Highly organized with keen attention to detail and ability to multi-task in a fast-paced environment.
- Social Media & Instagram Management: Create, schedule, and upload daily posts on Instagram and other company social media pages to engage students and parents.
- Query & Lead Management: Promptly handle and respond to all student, parent, and candidate inquiries across social media platforms (DMs, comments).
- Email Inbox Monitoring: Check and manage central company email accounts daily, ensuring quick and professional responses to all incoming messages.
- Cold Calling & Outreach: Conduct outbound cold calls and follow up with prospective parents and students to explain our tutoring programs and book free demo classes.
Why Join Us?
- Flexible/Remote working setup with an established online learning platform.
- Dynamic work environment supporting global learners and educators.
- Opportunities for growth within academic management and operations.
How to Apply
Interested candidates can apply directly through this posting or send their resume to [email protected] with the subject line "Application - Administrative Coordinator".
Pay: ₹10,000.00 - ₹15,000.00 per month
Benefits:
- Flexible schedule
- Work from home
Education:
Experience:
- System administration: 1 year (Preferred)
- Microsoft Office: 1 year (Preferred)
Language:
- Fluent English (Preferred)
Work Location: Remote
