Education (Preferred): BE/BTech / MBA / Any Post Graduate
Strong preference for candidates with excellent communication skills. Must have excellent English and Hindi communication skills.
We are looking for a well-organized and proactive Executive Assistant (EA) / Personal Secretary / Executive Coordinator / Personal Assistant to support senior management with day-to-day coordination, communication, scheduling, documentation, and office administration. The candidate should be confident in handling responsibilities independently and must maintain strict confidentiality at all times.
Experience Required: 2 to 10 Years
Salary Range: ₹15,000 to ₹25,000 per month
Key Responsibilities:
1) Calendar Management
Manage the MD’s daily calendar, prioritize schedules, avoid conflicts, allocate buffer time, and ensure smooth coordination for all engagements.
2) Meeting Scheduling & Coordination
Plan and schedule meetings with internal and external stakeholders, confirm attendance, arrange meeting rooms, and share agendas in advance.
3) Daily Task Planning & Prioritization
Prepare daily task lists, set priorities as per the MD’s instructions, coordinate execution, and ensure important deadlines are never missed.
4) Daily Routine Coordination
Coordinate the MD’s/CEO routine activities, reminders, travel movements, meetings, and follow-ups to ensure smooth daily workflow without disruption.
5) Email Drafting & Reply Coordination
Draft professional emails, replies, and official communication in English, coordinate approvals, and ensure timely responses with proper formatting.
6) Internal Communication Management
Manage communication between the MD and departments, ensure accurate message sharing, collect updates, and maintain effective coordination across teams.
7) MOM (Minutes of Meeting) Preparation
Prepare clear MOM after meetings, capture key decisions, responsibilities, and timelines, and circulate it to concerned team members for action.
8) Follow-up & Closure Tracking
Follow up on action points daily, track progress, ensure closure of pending items, and immediately escalate delays to the MD.
9) Reminder & Deadline Monitoring
Maintain reminders for key tasks, commitments, and deadlines, alert the MD in advance, and ensure timely completion of important work.
10) Team Coordination (Inter-department)
Coordinate with HR, Accounts, Operations, Admin, and site teams to gather information, align priorities, and support smooth execution.
11) Escalation Handling & Routing
Identify critical issues requiring the MD’s attention, route escalations to the correct department, and support resolution through proper follow-up.
12) Daily/Weekly Tracker Maintenance
Maintain daily and weekly trackers for meetings, tasks, follow-ups, and action points, and share regular updates with the MD.
13) Operational Support Assistance
Support management in operational coordination, document collection, vendor follow-ups, approvals, and routine office administration as required.
14) MIS Reporting Support
Assist in preparing MIS reports, Excel trackers, and summary sheets, ensuring correct data, accurate formatting, and timely submission.
15) Appointment & Follow-up Management
Manage appointments, coordinate calls, confirm schedules, track follow-ups with clients/vendors, and ensure systematic communication and closure.
Required Skills:
· Excellent spoken and written communication in English and Hindi
· Strong coordination, follow-up skills, and professional etiquette
· Good knowledge of MS Excel, MS Word, email drafting, and documentation
· Ability to manage multiple tasks and work under pressure
· Presentable personality, polite communication, and confidence in handling senior-level tasks
· High level of confidentiality, responsibility, and integrity.
www.bacshitech.com
[email protected]
WhatsApp / Contact: 9893211114
Regards,
Sr. HR Support Team
BACS HITECH ENGINEERING
Pay: ₹15,000.00 - ₹25,000.00 per month
Benefits:
- Flexible schedule
- Health insurance
- Provident Fund
Work Location: In person
