Job Description
Job Title: Project Coordinator - General
Location: Pali, Rajasthan
Reporting to: Program Manager
About the Role:
We are seeking a Program Coordinator to oversee and manage program activities specially
related to infrastructure, ensuring their successful implementation and achieving key
outcomes. The Program Coordinator will work closely with field staff, stakeholders, and
funding agencies to ensure project objectives are met within the defined scope, budget,
and timeline. This position requires a hands-on approach to managing the program and
ensuring the effectiveness of initiatives at the community level.
Key Responsibilities:
Program Coordination & Reporting
- Coordinate with funding agencies and prepare monthly, quarterly, and annual reports as
per program requirements.
- Oversee the preparation of accurate documentation, including meeting minutes,
training records, and other necessary program documentation.
- Monitor and report project outcomes to senior management and ensure timely and
accurate communication of progress.
Training & Capacity Building
- Conduct orientation and training for field staff to ensure a thorough understanding of the
project’s objectives, roles, and responsibilities.
- Build the capacity of project staff through various training initiatives relevant to the
activities of the program.
Stakeholder Engagement
- Collaborate with government bodies and institutions as stakeholders to enhance the
program’s reach and impact.
- Develop a stakeholder engagement plan/matrix for effective project implementation in the
region.
Field Management & Performance Monitoring
- Monitor the performance of field staff and assess resource allocation to ensure efficient
project delivery.
- Conduct regular field visits to support the implementation of the program, offering
capacity building for field staff.
- Redress any grievances related to field staff duties and responsibilities, ensuring
smooth program execution.
- Identify performance gaps and develop tools and formats for monitoring and evaluating
staff performance.
Documentation & Reporting
- Document and record key activities such as meetings, trainings, and field visits with
proper signatures and verification from village Sarpanch or relevant authorities.
- Maintain an up-to-date center for project documentation, including proposals, reports, and
audio-visual materials.
- Ensure easy retrieval of knowledge products, factsheets, and write-ups by maintaining a
centralized database.
Project Implementation & Quality Assurance
- Successfully implement programs, ensuring adherence to scope, budget, time, and
quality.
- Develop and enforce project implementation tools and processes to ensure the smooth
running of programs.
- Oversee the translation of communications for field training and other essential project
communications.
Financial Oversight & Payments
- Check and authorize payments related to the program, ensuring they align with the
budget and project guidelines.
Community & Government Relations
- Foster positive relationships with government stakeholders and community leaders to
facilitate the implementation of health programs.
- Build and maintain rapport at the government and community level to strengthen
program outcomes.
Knowledge Sharing & Case Studies
- Develop case studies of program activities, highlighting the impact of health
interventions at the field level.
- Support the sourcing of new projects, ensuring that they align with program objectives,
scope, budget, and quality standards.
Qualifications & Experience:
- Bachelor's or Master’s Degree in Social Work, or a related field.
- Minimum 4-6 years of experience in program coordination or a related field.
- Proven experience in managing infra-related projects, including reporting and
stakeholder engagement.
- Strong knowledge of community development and social impact programs.
- Excellent communication and interpersonal skills, with the ability to engage
stakeholders at various levels.
- Strong organizational skills and the ability to manage multiple projects simultaneously.
Additional Qualities We Value:
- Ability to think critically and solve problems in a fast-paced environment.
- A proactive approach to project management and team leadership.
- Strong attention to detail and ability to manage complex tasks effectively.
- Ability to work collaboratively with diverse teams and stakeholders.
- A deep understanding of health-related challenges in the community and strategies for addressing them.
Pay: Up to ₹35,000.00 per month
Work Location: In person
