About the Role
We are a Mumbai-based international freight forwarding company providing air and sea freight services to importers and exporters across India. We are looking for a detail-oriented and experienced Accounts Executive who can independently manage the full payables cycle — both domestic and overseas — along with foreign remittances and job-level profitability tracking.
Key Responsibilities
Accounts Payable — Local Vendors
- Process and record purchase invoices from local vendors including CHAs, transporters, port agents, and warehouses
- Prepare and maintain weekly Accounts Payable MIS reports in Excel
- Process vendor payments after obtaining appropriate approvals; send payment confirmations
- Manage TDS compliance on vendor payments including follow-up on exemption certificates, MSME declarations, and 206AB forms
- Reconcile vendor ledgers and resolve invoice discrepancies
Accounts Payable — Overseas Agents (USD)
- Maintain payables ledger for overseas freight agents and co-loaders in USD
- Process multi-shipment debit notes from overseas agents with job-wise breakdowns
- Account for forex gain/loss between invoice booking rate and actual remittance rate
- Track outstanding import payables and ensure timely settlement within RBI timelines
Foreign Remittances — Outward & Inward
- Prepare documentation for outward remittances to overseas agents and carriers — including Form 15CA/15CB where applicable
- Coordinate with the bank for AD Category remittance processing; resolve bank queries
- Process and record inward remittances from overseas clients; obtain and file FIRCs
- Ensure correct purpose codes are applied for both inward and outward remittances
- Maintain records to support GST zero-rating on export of freight forwarding services
Accounts Receivable
- Raise sales invoices for freight forwarding services in INR and USD
- Maintain and circulate weekly debtor ageing reports
- Follow up on outstanding receivables; reconcile customer ledgers and 26AS
Job Profitability & MIS
- Maintain job cost sheets and track actual vendor costs against estimates
- Prepare job profitability reports at shipment level
- Ensure month-end provisions are raised for unbilled vendor costs on closed jobs
- Support management with periodic MIS and financial reporting
Banking & General Accounts
- Perform bank reconciliations on a regular basis
- Manage petty cash and cash vouchers
- Maintain organised filing of purchase, sales, expense, and remittance documents
- Support internal and external audit with timely data and query resolution
Required Skills & Experience
- Minimum 2-5 years of accounting experience, with at least a portion in a freight forwarding, shipping, or logistics company
- Hands-on experience with Tally ERP / Tally Prime including multi-currency and cost centre setup
- Practical knowledge of foreign remittances — outward payments to overseas agents and inward receipts from overseas clients
- Familiarity with Form 15CA / 15CB, FEMA purpose codes, and FIRC documentation
- Proficiency in MS Excel — pivot tables, VLOOKUP, ageing reports, and MIS preparation
- Working knowledge of GST including RCM on imports and zero-rating of export services
- Understanding of TDS provisions applicable to logistics vendors (194C, 194H, etc.)
- Experience with job-wise cost tracking and shipment profitability reporting
Preferred / Good to Have
- Prior exposure to freight forwarding ERP systems
- Knowledge of CASS / IATA billing cycles for air freight
- Awareness of Bill of Entry (BOE) accounting and customs duty treatment
- Experience handling Letter of Credit (LC) or DP/DA payment terms with overseas vendors
What We Offer
- A hands-on role with direct reporting to the Managing Director
- Exposure to international freight operations across air and sea freight
- Opportunity to grow with a newly established and fast-moving freight forwarding firm
Pay: ₹40,000.00 - ₹45,000.00 per month
Application Question(s):
- What is your Date of Birth?
Experience:
- Customer Service - Freight Forwrading: 2 years (Required)
Work Location: In person
