Office Executive – Founder’s Office
Company: Astr Defence Pvt. Ltd.
Location: Kadankoppa. Near Hubli, Karnataka
Employment Type: Full-time
Department: Founder’s Office / Business Strategy
About the Role
Astr Defence Pvt. Ltd. is looking for a highly organised, analytical and proactive Office Executive – Founder’s Office to work closely with the Founder on strategic planning, business expansion, government applications, reporting and execution tracking.
This is a high-ownership role for someone who can collect information, analyse data, prepare professional reports, coordinate with different teams and government agencies, and ensure that important initiatives move forward on time.
Key Responsibilities
1. Founder’s Office & Business Strategy
- Collect and analyse business, market and competitor information.
- Prepare concise briefs and presentations for management decisions.
- Convert discussions and decisions into action plans, trackers and follow-ups.
- Coordinate with internal departments to track execution of strategic initiatives.
2. Business & Facility Expansion
- Research opportunities for new facilities, industrial land, capacity expansion and new business verticals.
- Collect information on land availability, government policies, incentives and project costs.
- Prepare comparison sheets and feasibility summaries for management review.
3. Reports & Dashboards
- Prepare monthly and quarterly management reports.
- Track key indicators related to business growth, production, demand, hiring and capacity.
- Develop and maintain professional dashboards using MS Excel / Google Sheets.
- Present information in a simple, structured and decision-ready format.
4. Growth Planning & Execution Tracking
- Support short-term and long-term business planning.
- Convert company objectives into milestones, timelines and responsibility matrices.
- Track progress, identify delays and highlight risks requiring management attention.
5. Government Schemes & Applications
- Research relevant Startup India, Karnataka Government and industrial development schemes.
- Support applications for incentives, subsidies, grants, reimbursements and registrations.
- Prepare documentation and coordinate with government departments and authorities.
- Maintain application records and follow up until closure.
6. Industrial Land & R&D Applications
- Coordinate applications related to R&D facilities, industrial plots and expansion projects.
- Prepare company profiles, project reports, financial information and supporting documents.
- Liaise with relevant government and industrial development agencies.
7. Patent & Reimbursement Support
- Coordinate documentation related to patent reimbursements and incentive schemes.
- Work with patent consultants/agents and track filing and reimbursement status.
- Maintain an organised database of patents, applications, approvals and incentives.
Candidate Profile
We are looking for someone who is:
- Analytical, organised and highly detail-oriented
- Strong in MS Excel / Google Sheets and documentation
- Good at research, data collection and preparing reports
- Excellent in written and verbal English communication
- Comfortable coordinating with senior management, employees, consultants and government officials
- Capable of handling multiple assignments and following up independently
- Proactive, responsible and willing to take ownership of tasks
Preferred Qualifications
- Graduate / Postgraduate in Business Administration, Engineering, Commerce, Economics, Management or a related field
- 1–4 years of experience in management support, business analysis, administration, project coordination, consulting, government applications or a similar role.
- Experience with government schemes, industrial land applications, startup incentives or patent-related documentation will be an advantage.
Key Skills
MS Excel | Google Sheets | Data Analysis | Business Research | MIS & Reporting | Documentation | Project Tracking | Government Applications | Business Development Support | Market Research | Presentation Skills | Follow-up & Coordination
Why Join Astr Defence?
- Work directly with the Founder and senior management.
- Exposure to defence technology, manufacturing, R&D and business expansion.
- Opportunity to work on strategic projects involving government departments, industrial development and technology initiatives.
- High-growth environment with significant learning and responsibility.
Apply Now [email protected]
If you are a smart, organised and execution-oriented professional who enjoys working on business strategy, research, documentation and follow-ups, we would like to hear from you.
Location: Hubli, Karnataka
Company: Astr Defence Pvt. Ltd.
Pay: ₹20,000.00 - ₹30,000.00 per month
Benefits:
- Commuter assistance
- Provident Fund
Experience:
- Corporate office : 2 years (Required)
- Documentation : 2 years (Required)
Language:
- Fluency in English (Required)
Work Location: In person
