Job Summary
ABODE School is seeking for a Procurement Executive is responsible for managing the purchasing activities of the school, ensuring the timely procurement of goods and services while maintaining quality standards and cost efficiency. The role involves vendor management, purchase order processing, inventory coordination, contract negotiations, and compliance with procurement policies.
Key ResponsibilitiesProcurement & Purchasing
- Source and procure goods, materials, equipment, and services required for school operations.
- Obtain quotations, compare prices, and evaluate vendors to ensure the best value.
- Prepare and process purchase requisitions and purchase orders.
- Ensure timely delivery of purchased items and services.
Vendor Management
- Identify, evaluate, and onboard reliable vendors and suppliers.
- Maintain strong relationships with existing vendors.
- Negotiate pricing, payment terms, and service agreements.
- Monitor vendor performance and service quality.
Inventory Management
- Coordinate with various departments to assess procurement requirements.
- Monitor stock levels and initiate purchases to avoid shortages.
- Maintain records of inventory movement and procurement transactions.
- Support periodic stock verification and audits.
Budget & Cost Control
- Ensure procurement activities are aligned with approved budgets.
- Identify cost-saving opportunities without compromising quality.
- Track procurement expenditures and prepare cost analysis reports.
Documentation & Compliance
- Maintain accurate procurement records, contracts, quotations, and purchase orders.
- Ensure compliance with school procurement policies and procedures.
- Support internal and external audits by providing required documentation.
- Ensure all purchases are properly approved and documented.
Coordination & Communication
- Liaise with academic, administrative, transport, IT, and facilities teams to understand procurement needs.
- Coordinate with the finance department for invoice verification and vendor payments.
- Follow up with suppliers regarding deliveries, replacements, and warranty claims.
Asset Procurement
- Assist in the procurement of furniture, laboratory equipment, technology devices, books, uniforms, and other school assets.
- Maintain records of procured assets and support asset tracking initiatives.
Qualifications
- Any Bachelor's Degree / Bachelor's Degree in Commerce, Business Administration, Supply Chain Management, Procurement, or a related field.
- Professional certification in Procurement or Supply Chain Management will be an added advantage.
Experience
- 3–5 years of experience in procurement, purchasing, or supply chain operations.
- Experience in educational institutions or service organizations is preferred.
Skills Required
- Strong negotiation and vendor management skills.
- Knowledge of procurement processes and inventory management.
- Proficiency in MS Excel, ERP systems, and procurement software.
- Excellent analytical and organizational skills.
- Strong attention to detail and documentation.
- Good communication and interpersonal skills.
- Ability to work within budgets and timelines.
Key Competencies
- Procurement Planning
- Vendor Relationship Management
- Cost Optimization
- Inventory Control
- Negotiation Skills
- Compliance & Documentation
- Time Management
- Problem Solving
Location:
- Gopanpally, Hyderabad, Telangana (Required)
Work Location: In person
