Company: ARKS UNIVERSAL PVT. LTD.
Position: Personal Assistant (PA) Cum Finance Assistant
Department: Administration / Executive Office / Finance
Location: Dehradun, Uttarakhand
Employment Type: Full-Time
Job Summary
The PA Cum Finance Assistant will provide comprehensive administrative, executive, and basic finance support to the Director/Management. The role involves managing day-to-day administrative activities, official correspondence, financial records, documentation, coordination with clients and government departments, and assisting the Accounts/Finance team with routine financial and accounting activities.
Key ResponsibilitiesPersonal Assistant / Administrative Responsibilities
- Manage the Director's calendar, appointments, meetings, travel arrangements, and daily schedule.
- Draft, prepare, and review professional letters, emails, notices, applications, and official correspondence.
- Coordinate with government departments such as PWD, ADB, and other authorities regarding project-related documentation and communication.
- Maintain confidential files, contracts, reports, agreements, and important company records.
- Prepare meeting agendas, record Minutes of Meeting (MOM), and follow up on pending action points.
- Coordinate with HR, Accounts, Site Engineers, vendors, and project teams for timely submission of required documents.
- Handle incoming calls, emails, visitors, and official communication professionally.
- Track important deadlines, approvals, payments, renewals, and document submissions.
- Assist in preparing quotations, proposals, presentations, work orders, purchase orders, and project-related documentation.
- Maintain office records, stationery, administrative files, and other company documentation.
Finance / Accounts Responsibilities
- Assist the Accounts/Finance team in maintaining daily financial records and supporting documentation.
- Prepare and maintain payment vouchers, receipts, invoices, bills, and expense statements.
- Assist in preparing sales and purchase invoices and maintaining invoice records.
- Maintain records of accounts payable and receivable and follow up for pending payments.
- Assist in bank-related work, including preparation of payment details, bank statements, and reconciliation support.
- Maintain petty cash records and prepare regular expense summaries.
- Assist in preparing salary, advance, reimbursement, and other payment-related statements.
- Coordinate with the Accounts team regarding GST, TDS, EPF, ESIC, and other statutory documentation.
- Maintain proper records of vendor payments, customer receipts, advances, and outstanding balances.
- Assist in preparing financial reports, MIS reports, cash-flow statements, and other management reports.
- Verify bills, invoices, supporting documents, and payment requests before submission to management.
- Perform other finance and accounting support activities as assigned by management.
Required Qualifications
- Bachelor's degree in Commerce, Business Administration, Finance, or any relevant field.
- 1–3 years of experience as a Personal Assistant, Finance Assistant, Accounts Assistant, Administrative Executive, or similar role.
- Freshers with good communication, organizational, and basic accounting skills may also apply.
Required Skills
- Excellent written and verbal communication in English and Hindi.
- Good knowledge of MS Word, MS Excel, PowerPoint, and Outlook.
- Basic knowledge of accounting and financial documentation.
- Knowledge of Tally/ERP/accounting software will be an advantage.
- Strong drafting skills for official and government correspondence.
- Good knowledge of Excel formulas, data entry, and preparation of statements.
- Excellent organizational and time-management skills.
- Strong coordination, follow-up, and communication abilities.
- Ability to maintain confidentiality and handle sensitive financial and management information.
- Attention to detail and accuracy in financial and administrative work.
Preferred Skills
- Experience in the construction, infrastructure, or government project sector.
- Familiarity with PWD, ADB, tender, billing, and project-related documentation.
- Knowledge of GST, TDS, EPF, and ESIC will be preferred.
- Experience in handling invoices, payments, bank reconciliation, and vendor/customer accounts.
- Ability to manage multiple administrative and finance-related tasks in a fast-paced environment.
Key Requirement
The candidate should be well-organized, trustworthy, presentable, and capable of independently handling both executive/administrative work and routine finance/accounts coordination while maintaining strict confidentiality.
Ability to commute/relocate:
- Dehradun, Uttarakhand: Reliably commute or planning to relocate before starting work (Preferred)
Experience:
- Quality Engineer: 3 years (Preferred)
Work Location: In person
