Trainer – Office Assistant
Job Summary
We are looking for an experienced and qualified Trainer – Office Assistant for our skill development training programs in Guntur, Andhra Pradesh.
The trainer will be responsible for delivering theoretical and practical training in office administration, computer applications, documentation, record maintenance, communication, data entry, filing, basic MIS, customer handling, and day-to-day office support activities.
The training shall be delivered as per the prescribed curriculum, Qualification Pack/NOS, NSQF standards, and applicable skill development guidelines.
Key Responsibilities
- Deliver classroom and practical training for the Office Assistant job role.
- Train candidates in day-to-day office administration and support functions.
- Provide hands-on training in:
- MS Word
- MS Excel
- MS PowerPoint
- Email communication
- Internet usage
- Data entry
- File and folder management
- Printing, scanning, and photocopying
- Digital documentation
- Train candidates in preparation and maintenance of:
- Letters
- Emails
- Reports
- Registers
- Attendance sheets
- Office records
- Meeting notes
- Basic MIS reports
- Explain filing systems, indexing, record keeping, document storage, and retrieval procedures.
- Train candidates in handling inward and outward correspondence.
- Explain basic office procedures such as courier handling, document movement, and follow-up activities.
- Train candidates in visitor handling, telephone etiquette, and front-office communication.
- Provide practical exposure to scheduling meetings, maintaining calendars, and assisting in routine coordination activities.
- Train candidates in data accuracy, verification, and maintenance of records.
- Explain basic inventory and stationery management.
- Train candidates in maintaining confidentiality and proper handling of official information and documents.
- Provide practical exercises on drafting emails, preparing reports, maintaining registers, and organizing files.
- Train candidates in professional communication, grooming, workplace etiquette, teamwork, and time management.
- Explain basic customer service and internal coordination procedures.
- Ensure training delivery as per prescribed Qualification Pack (QP), National Occupational Standards (NOS), NSQF curriculum, and training hours.
- Prepare lesson plans, session plans, presentations, assignments, practical exercises, and case studies.
- Conduct regular internal assessments, mock tests, practical evaluations, and revision sessions.
- Maintain candidate attendance, assessment records, progress reports, practical logs, and other training documentation.
- Identify candidates requiring additional support and provide remedial training.
- Prepare candidates for final assessment and certification.
- Train candidates in employability skills, interview preparation, workplace discipline, and professional conduct.
- Coordinate with the Centre Manager, Training Coordinator, Assessors, and Project Team for smooth implementation of the training program.
- Support placement activities for candidates in corporate offices, educational institutions, hospitals, retail establishments, service organizations, government offices, and administrative departments.
Qualification
Candidates should preferably possess one of the following qualifications:
- B.Com / M.Com
- BBA / MBA
- B.A. / M.A.
- B.Sc. / M.Sc.
- BCA / MCA
- Any Graduate / Postgraduate
- Diploma in Office Administration
- Diploma / Certification in Computer Applications
- Diploma in Business Administration
- Any other relevant qualification with experience in office administration or clerical operations
Experience
- Minimum 3-4 years of relevant industry and/or training experience in office administration, clerical operations, documentation, data entry, MIS, or related areas.
- Candidates with experience in corporate offices, educational institutions, training centres, administrative departments, or service organizations will be preferred.
- Previous experience as an Office Administration Trainer / Office Assistant Trainer / Computer Trainer / Employability Skills Trainer will be an added advantage.
Required Skills
- Strong understanding of office administration and routine clerical operations.
- Good working knowledge of MS Word, MS Excel, and MS PowerPoint.
- Good typing and data entry skills.
- Ability to draft professional emails, letters, and basic reports.
- Knowledge of filing, documentation, and record management.
- Basic knowledge of MIS reporting.
- Good organizational and coordination skills.
- Ability to operate printers, scanners, photocopiers, and other basic office equipment.
- Strong classroom management and presentation skills.
- Ability to conduct practical computer-based training sessions.
- Ability to explain office procedures in a simple and practical manner.
- Good communication and interpersonal skills.
- Ability to communicate effectively in Telugu is essential; working knowledge of English and Hindi will be an added advantage.
Salary: Competitive / As per qualification, experience, certification, and industry standards.
Benefits
- Opportunity to work on Government and Skill Development Training Projects.
- Professional exposure to office administration and employability training programs.
- Opportunity to participate in Trainer Certification / ToT programs, wherever applicable.
- Career growth opportunities in training, administration, and project operations.
- Exposure to practical office and business support processes.
Job Location: Guntur, Andhra Pradesh
Interested candidates may apply with their updated resume on [email protected] or Whats app on 7702300896
Pay: From ₹25,000.00 per month
Work Location: In person
