Job Description – Activity Coordinator / Head of ActivitiesPosition Overview
The Activity Coordinator / Head of Activities is responsible for planning, organizing, and overseeing the school's co-curricular programme, ensuring a diverse, engaging, and well-structured calendar of activities that contributes to the holistic development of students. The role involves coordinating with faculty, students, external agencies, and parents to deliver high-quality events and activity programmes aligned with the school's vision and educational philosophy.
Key ResponsibilitiesActivity Planning & Coordination
- Develop and implement the annual co-curricular activity calendar.
- Plan, organize, and supervise inter-house, inter-school, national, and international competitions.
- Coordinate clubs, societies, leadership programmes, and student engagement initiatives.
- Ensure activities are age-appropriate, educational, and aligned with the school's objectives.
- Introduce innovative programmes that enhance student participation and learning.
Event Management
- Lead the planning and execution of school events, assemblies, celebrations, exhibitions, cultural programmes, and annual functions.
- Coordinate logistics, venue arrangements, budgets, vendors, permissions, and event schedules.
- Ensure smooth execution of all events while maintaining quality and safety standards.
- Conduct post-event reviews and maintain documentation of activities.
Student Development
- Encourage student participation and leadership in co-curricular activities.
- Mentor student councils, prefects, club leaders, and event committees.
- Identify and nurture student talent across sports, arts, performing arts, leadership, and community service.
Staff Coordination
- Work closely with teachers, house staff, boarding staff, and department heads for effective implementation of activities.
- Allocate responsibilities and monitor execution of assigned tasks.
- Conduct regular meetings and briefings with activity teams.
Budget & Resource Management
- Prepare annual activity budgets and monitor expenditure.
- Procure and maintain activity-related equipment and resources.
- Liaise with vendors and external agencies for programmes and workshops.
Compliance & Safety
- Ensure all activities comply with school policies and child safeguarding guidelines.
- Conduct risk assessments for events and outdoor activities.
- Maintain discipline, student safety, and appropriate supervision during all programmes.
Administration
- Maintain records of activities, participation, achievements, budgets, and reports.
- Prepare monthly and annual activity reports for school leadership.
- Coordinate permissions, consent forms, travel documentation, and event communication.
Qualifications
- Bachelor's degree (Master's degree preferred) in Education, Physical Education, Event Management, Psychology, Arts, or a related field.
- 5–8 years of experience in school activity coordination, student affairs, event management, or a similar leadership role.
- Experience in residential/boarding schools will be an added advantage.
Skills & Competencies
- Excellent event planning and organizational skills.
- Strong leadership and team management abilities.
- Outstanding communication and interpersonal skills.
- Ability to multitask and work under pressure.
- Creative thinking and problem-solving skills.
- Budget planning and resource management.
- Proficiency in Microsoft Office, Google Workspace, ERP systems, and event planning tools.
- Strong documentation and report-writing skills.
Key Attributes
- Student-centric approach.
- High level of integrity and professionalism.
- Energetic, proactive, and self-driven.
- Excellent coordination and stakeholder management skills.
- Flexibility to work during evenings, weekends, and school events as required.
Key Performance Indicators (KPIs)
- Successful execution of the annual activity calendar.
- Student participation and engagement levels.
- Quality and timely delivery of school events.
- Inter-school achievements and student representation.
- Effective budget utilization.
- Compliance with safety and school policies.
- Positive feedback from students, parents, and school leadership.
Working Conditions
- Full-time position based on campus.
- Participation in residential school programmes, weekend activities, educational trips, and school events as required.
- Availability during major school functions, admissions events, and special programmes.
Pay: ₹30,000.00 - ₹70,000.00 per month
Benefits:
- Cell phone reimbursement
- Food provided
- Paid sick time
- Paid time off
Work Location: In person
