Job Description: Facility Manager
Facility Manager
Department
Administration / Facilities
Reports To
Admin Manager / Head of Administration / Operations Manager
Job Summary
The Facility Manager is responsible for overseeing the day-to-day operations, maintenance, safety, and security of the organization's facilities. The role ensures that the workplace is clean, safe, functional, and compliant with statutory requirements while managing vendors, budgets, and support services to provide an efficient working environment.
Key ResponsibilitiesFacility Operations
- Oversee the daily operations of office facilities and infrastructure.
- Ensure the proper functioning of electrical, plumbing, HVAC, lighting, DG, UPS, elevators, and other building systems.
- Conduct regular inspections and preventive maintenance of facilities and equipment.
- Coordinate office renovations, repairs, and space management activities.
Vendor Management
- Manage housekeeping, security, cafeteria, pest control, transport, and maintenance vendors.
- Monitor vendor performance and ensure adherence to service level agreements (SLAs).
- Process vendor invoices and maintain service contracts and AMC records.
Health, Safety & Compliance
- Ensure compliance with health, safety, fire, and environmental regulations.
- Conduct periodic fire drills and emergency preparedness activities.
- Maintain statutory records and coordinate compliance audits.
- Ensure all safety equipment is inspected and operational.
Administration
- Manage office assets, furniture, and facility-related inventories.
- Ensure adequate availability of office supplies and consumables.
- Support employee seating arrangements and office space utilization.
- Handle facility-related employee requests and resolve issues promptly.
Budget & Cost Control
- Prepare and manage the facilities budget.
- Monitor utility consumption and identify opportunities for cost optimization.
- Track facility expenses and ensure cost-effective operations.
Security Management
- Oversee access control systems and visitor management.
- Coordinate with security personnel to ensure workplace safety.
- Investigate and report security incidents when required.
Documentation & Reporting
- Maintain records of maintenance schedules, service reports, statutory documents, and vendor contracts.
- Prepare monthly MIS reports on facility operations, maintenance activities, and expenses.
Required Qualifications
- Bachelor's degree in Engineering, Facilities Management, Business Administration, or a related field.
- Certification in Facility Management or Safety (preferred).
Experience
- 5–8 years of experience in facilities or administration management.
- Experience managing corporate office facilities and vendor operations is preferred.
Required Skills
- Strong knowledge of building maintenance systems.
- Vendor and contract management.
- Budgeting and cost control.
- Health, Safety, and Environment (HSE) compliance.
- Excellent communication and interpersonal skills.
- Problem-solving and decision-making abilities.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint).
- Strong organizational and time management skills.
Key Competencies
- Leadership and team management
- Customer service orientation
- Attention to detail
- Planning and coordination
- Negotiation skills
- Ability to work under pressure
- Crisis and emergency management
Key Performance Indicators (KPIs)
- Facility uptime and maintenance compliance
- Vendor SLA adherence
- Employee satisfaction with facility services
- Budget adherence
- Timely closure of facility-related requests
- Compliance with statutory and safety requirements
- Reduction in maintenance costs and utility consumption
Working Conditions
- Primarily office-based with regular inspections of facility areas.
- May require availability beyond regular working hours during emergencies, audits, or major maintenance activities.
Others:
- Language: Telugu Hindi, English
- Experience must be less than10 years
- Age must be less than 35 years
- Location: Hyderabad
Job Type: Full-time
Pay: ₹45,000.00 - ₹52,000.00 per month
Benefits:
- Cell phone reimbursement
- Health insurance
- Life insurance
- Paid sick time
- Provident Fund
Work Location: In person
