About Vaya:
VAYA Life Private Limited, a company which design, engineer, manufacture & market elegant home consumer products that significantly improves people’s lives. Aiming to bring an emotional component in everyday life through the concept of total user experience: combined with innovation, design, quality, smartness & user-friendly Services. Vaya is a global organisation with a line of Premium Lifestyle products which are marketed in more than 15 countries.
Job Summary
The Assistant Manager – Admin will be responsible for managing daily office administration, coordinating with employees and vendors, maintaining office facilities and records, and supporting the organization with various administrative requirements. The ideal candidate should have good communication and coordination skills, be organized, proactive, and capable of handling multiple responsibilities effectively.
Key Responsibilities:
- Manage day-to-day administrative activities and ensure smooth functioning of the office.
- Coordinate office maintenance, repairs, housekeeping, security, and other facility-related activities. Ensure the office premises are maintained in a clean, safe, and professional manner.
- Monitor office supplies, stationery, pantry items, and other consumables and ensure timely replenishment.
- Maintain proper records of administrative documents, bills, invoices, and other relevant documents.
- Travel to the factory as required based on business and operational needs, typically once a week, to coordinate and support administrative activities.
- Handle bank-related activities, including coordinating with bank officials, submitting and collecting documents, completing required banking formalities, and travelling to the bank as needed, typically three times a week.
- Manage vendors and service providers, including obtaining quotations, coordinating purchases, following up on deliveries, invoices and payments, maintaining vendor records, and ensuring timely renewal of service agreements and contracts.
- Provide administrative support to employees, including coordinating ID cards, seating arrangements, day-to-day workplace requirements, and supporting onboarding and exit formalities.
- Coordinate internal meetings, events, communications, and administrative activities while supporting HR and other departments, ensuring compliance with company policies, proactively resolving administrative issues, and handling other responsibilities assigned by management.
Required Skills & Qualifications:
- Any Degree or a related field.
- 3-5 years of experience in administration, office management, facilities management, or a similar role.
- Good verbal and written communication skills.
- Strong coordination and interpersonal skills.
- Good organizational and time-management abilities.
- Proficiency in MS Office, particularly Excel and Word.
- Ability to maintain records and documentation accurately.
- Strong follow-up skills and attention to detail.
- Ability to handle multiple tasks and work independently.
- Professional attitude with good problem-solving abilities.
Location: Anna Salai, Chennai
Workdays: Monday – Saturday
