Admin Manager
Job Summary
We are seeking an experienced and proactive Admin Manager with a minimum of 10 years of experience in managing end-to-end administration functions. The ideal candidate will be responsible for ensuring the smooth day-to-day operations of the organization by overseeing administrative services, facilities management, vendor coordination, statutory compliance, security, transportation, housekeeping, and general office management. The candidate should possess strong leadership, organizational, and problem-solving skills.
Key Responsibilities
- Manage and oversee the complete administration function of the company.
- Ensure smooth day-to-day office operations across all departments.
- Supervise housekeeping, security, pantry, reception, and facility management services.
- Manage office infrastructure, maintenance, repairs, and workplace safety.
- Coordinate with vendors, negotiate contracts, and monitor service quality and cost efficiency.
- Handle procurement of office supplies, equipment, furniture, and other administrative requirements.
- Monitor and control the administration budget and optimize operational costs.
- Ensure compliance with company policies, statutory regulations, and health & safety standards.
- Oversee travel arrangements, hotel bookings, transportation, and guest management.
- Manage company assets, inventory, and asset records.
- Coordinate office space planning, expansion, relocation, and renovation activities when required.
- Develop and implement administrative policies, processes, and standard operating procedures (SOPs).
- Support HR and leadership in organizing employee engagement activities, events, and corporate meetings.
- Handle government liaison work, licenses, renewals, and statutory documentation related to administration.
- Ensure business continuity by proactively identifying and resolving operational issues.
- Lead and mentor the administration team while ensuring high standards of service delivery.
Required Qualifications
- Bachelor's degree in Business Administration, Management, or a related discipline. An MBA will be an added advantage.
- Minimum 10 years of relevant experience in corporate administration, with at least 3–5 years in a managerial role.
- Experience in managing administration for medium to large organizations.
Required Skills
- Strong leadership and people management skills.
- Excellent communication and interpersonal abilities.
- Strong vendor management and negotiation skills.
- Budget planning and cost control expertise.
- Knowledge of facility management and office administration.
- Understanding of statutory and regulatory compliance related to administration.
- Excellent planning, organizational, and multitasking skills.
- Strong analytical and problem-solving abilities.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint) and ERP/administration software.
Preferred Competencies
- Ability to work under pressure and manage multiple priorities.
- High level of integrity, professionalism, and accountability.
- Strong decision-making and conflict resolution skills.
- Customer-focused approach with attention to detail.
- Ability to build effective relationships across all levels of the organization.
Key Performance Indicators (KPIs)
- Efficient administration and facility operations.
- Vendor performance and cost optimization.
- Timely completion of administrative projects.
- Compliance with statutory and safety requirements.
- Employee satisfaction with administrative services.
- Effective budget management and operational efficiency.
- Minimal downtime in office infrastructure and support services.
Pay: ₹50,000.00 - ₹55,000.00 per month
Benefits:
Work Location: In person
