Job Summary
We are looking for a detail-oriented Bills Coordinator to manage and coordinate the documentation and verification of purchase bills before submission to the Accounts team. The role involves checking bills against GRNs, ensuring required signatures and approvals are obtained, maintaining complete documentation, and tracking bills through the submission process.
Key Responsibilities
- Collect and verify purchase bills received from vendors/suppliers.
- Verify purchase bills against relevant GRNs (Goods Receipt Notes), purchase orders and supporting documents.
- Ensure bills contain all required signatures, approvals and supporting documentation before submission to Accounts.
- Coordinate with the concerned person/department to obtain pending signatures and approvals on bills.
- Check that bill documentation is complete, accurate and compliant with the company's internal processes.
- Identify missing, incorrect or incomplete documents and coordinate with the concerned teams for correction/closure.
- Maintain proper physical and digital records of purchase bills and supporting documents.
- Ensure bills are properly documented and arranged before handing them over to the Accounts team for processing.
- Maintain a bill tracking register/MIS.
- Follow up on pending bills, GRNs, signatures and approvals to avoid delays in bill processing.
- Share weekly bill status reports with the concerned manager, highlighting pending, completed and exception cases.
- Ensure compliance with the organization's purchase bill documentation and approval procedures.
- Coordinate between Purchase, Stores/Warehouse, concerned departments and Accounts for smooth bill processing.
- Maintain confidentiality and accuracy of financial and vendor-related documents.
Candidate Profile:
- Any Degree Preferred
- Fresher to 2 years experience in admin / documentation
- Good coordination & follow-up skills
- Proficiency in MS Excel is mandatory
- Strong attention to detail and ability to identify documentation discrepancies
Job Type: Full-time
Pay: ₹15,000.00 - ₹25,000.00 per month
Benefits:
- Food provided
- Provident Fund
Ability to commute/relocate:
- Irungattukottai, Tamil Nadu (Irungattukottai): Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- Are you an immediate joiner or what is your notice period?
- What is your current salary?
- What is your expected salary?
Language:
Work Location: In person
