JOB DESCRIPTION
Position: Accountant
Company: Letas Design Inarch India Pvt. Ltd.
Department: Finance & Accounts
Reporting To: Management / Director
Location: [Hyderabad / Office Location]
Employment Type: Full-Time
1. Job Purpose
The Accountant will be responsible for managing the day-to-day accounting and financial operations of Letas Design Inarch India Pvt. Ltd., ensuring accurate books of accounts, timely statutory compliance, proper project-wise financial tracking, vendor and client accounting, payroll support, and management reporting.
The role requires close coordination with the management, project/design teams, vendors, clients, employees, banks, and the company's Chartered Accountant.
2. Key Responsibilities
A. Day-to-Day Accounting
- Maintain accurate and up-to-date books of accounts.
- Record sales invoices, purchase bills, expenses, receipts, payments, journal entries and other financial transactions.
- Maintain general ledger, customer ledger and vendor ledger.
- Ensure proper accounting documentation and supporting records for all transactions.
- Handle petty cash and maintain petty cash records, where applicable.
- Perform regular ledger scrutiny and reconciliation.
B. Client Billing & Receivables
- Prepare client invoices based on contracts, work orders, project milestones and management instructions.
- Maintain client-wise outstanding reports.
- Track project billing and collections.
- Follow up with clients for outstanding payments in coordination with management/project teams.
- Reconcile client accounts and resolve billing/accounting discrepancies.
- Maintain proper documentation for project-related invoices and receipts.
C. Vendor & Payables Management
- Verify vendor bills, invoices and supporting documents before processing payments.
- Maintain vendor ledgers and reconcile outstanding balances.
- Prepare payment schedules and payment requests for management approval.
- Track advance payments to vendors and ensure timely adjustment.
- Coordinate with vendors regarding invoices, payments, TDS and account statements.
D. Project-Wise Accounting
- Maintain project-wise income and expense records.
- Track project expenses against approved budgets wherever applicable.
- Record consultant, contractor, material, travel and other project-related expenses accurately.
- Provide project-wise financial information to management when required.
- Assist management in monitoring project profitability and cost overruns.
Project-wise cost tracking is particularly useful for architecture, interior and design businesses because these firms often need to monitor expenses and billing against individual projects.
E. GST, TDS & Statutory Compliance
- Prepare GST workings and coordinate timely filing of applicable GST returns.
- Verify input tax credit and reconcile GST records with books.
- Calculate and account for TDS wherever applicable.
- Prepare TDS workings and coordinate TDS payments and returns.
- Maintain statutory records and supporting documentation.
- Coordinate with the company's Chartered Accountant for GST, TDS, Income Tax, audits and other statutory requirements.
- Ensure accounting information and documents are provided to the CA within agreed timelines.
F. Bank & Financial Reconciliation
- Perform monthly bank reconciliation.
- Reconcile customer and vendor accounts.
- Identify and resolve discrepancies between books, bank statements and supporting records.
- Maintain proper records of bank transactions and payment documentation.
G. Payroll & Employee Expenses
- Assist in monthly salary preparation and payroll processing.
- Maintain employee salary and reimbursement records.
- Coordinate with HR for attendance, leave, new joiners, exits and payroll inputs.
- Calculate applicable deductions and TDS as required.
- Process employee expense and reimbursement claims as per company policy.
H. MIS & Management Reporting
Prepare regular reports including:
- Monthly income and expense statement
- Client outstanding/receivables report
- Vendor outstanding/payables report
- Project-wise income and expenditure
- Cash flow position
- Bank balances
- Monthly expense summary
- GST/TDS status
- Payroll summary
- Other financial reports requested by management
I. Audit & Documentation
- Maintain organized accounting files and supporting documents.
- Assist in statutory and internal audits.
- Coordinate with external auditors and Chartered Accountants as instructed.
- Provide required schedules, ledgers, invoices and reconciliations.
- Ensure financial records are complete, accurate and readily available for review.
2. Qualifications
- B.Com / M.Com / Bachelor's degree in Accounting, Finance or a related field.
- CA Inter / CMA Inter will be an added advantage.
- Minimum 2–4 years of relevant accounting experience preferred.
- Experience in an architecture, interior design, construction, engineering or professional-services company will be preferred.
3. Technical Skills
- Strong knowledge of accounting principles.
- Hands-on experience with Tally Prime / accounting ERP.
- Good working knowledge of MS Excel, including formulas, sorting, filtering and reconciliation.
- Working knowledge of GST and TDS.
- Experience with bank and ledger reconciliation.
- Knowledge of payroll processing.
- Experience with project-wise accounting will be an advantage.
Architecture/design-sector accounting positions commonly require Tally/ERP, Excel, GST/TDS knowledge, bank reconciliation and coordination with the CA.
4. Personal Attributes
The ideal candidate should demonstrate:
- High attention to detail and accuracy.
- Strong numerical and analytical ability.
- Integrity and confidentiality.
- Good follow-up and coordination skills.
- Ability to meet statutory and internal deadlines.
- Ability to work independently.
- Good written and verbal communication.
- Strong organizational and documentation skills.
- Ability to manage multiple tasks and priorities.
5. Key Performance Indicators (KPIs)
The Accountant will be evaluated on:
- Accuracy and completeness of books of accounts.
- Timely completion of monthly accounting.
- Timely GST/TDS compliance and coordination with CA.
- Accuracy of client billing and receivables tracking.
- Timely vendor reconciliation and payment documentation.
- Timely bank and ledger reconciliation.
- Accuracy of payroll and employee reimbursement records.
- Timeliness and accuracy of monthly MIS reports.
- Proper project-wise accounting and expense tracking.
- Maintenance of complete and audit-ready financial documentation.
6. Confidentiality
The Accountant will have access to confidential financial, employee, client, vendor, and management information and is expected to maintain strict confidentiality regarding all company financial and business information.
7. Authority & Reporting
The Accountant will report to the Management/Director and will coordinate with the Project, Administration and HR teams as required. All major payments, financial commitments, write-offs, adjustments and exceptional transactions shall be subject to the company's approval process.
8. Success in the Role
Success in this position means maintaining accurate accounts, timely compliance, disciplined project-wise financial tracking, effective receivables/payables management, and reliable financial information for management decision-making.
Pay: ₹30,000.00 - ₹40,000.00 per month
Benefits:
- Cell phone reimbursement
- Commuter assistance
- Paid sick time
- Paid time off
- Provident Fund
Work Location: In person
