Position Summary
The Admin Manager will be responsible for overseeing all administrative, facilities, security, transport, housekeeping, vendor management, asset management, and employee support services to ensure smooth day-to-day operations of the organization.
Key Responsibilities
Administration & Facilities
- Manage office administration operations across all locations.
- Ensure upkeep and maintenance of office infrastructure.
- Oversee housekeeping, reception services.
- Manage office seating, space utilization, and facility improvements.
- Coordinate preventive and corrective maintenance activities.
Security & Safety
- Conduct emergency response drills and evacuation exercises.
- Ensure compliance with fire safety and workplace safety regulations.
Asset & Inventory Management
- Maintain records of office assets and consumables.
- Conduct periodic audits and physical verification.
- Manage procurement requests and inventory controls.
Transportation & Logistics
- Manage company vehicles, driver schedules, and travel logistics.
- Ensure vehicle maintenance, documentation, and compliance.
Compliance & Risk Management
- Ensure adherence to company policies and statutory requirements.
- Maintain records, administrative documentation.
Team Management
- Lead administration, security, housekeeping, and support staff.
- Conduct training and performance monitoring.
- Implement process improvements and cost-saving initiatives.
Desired Qualifications
- Graduate in any discipline.
- MBA / Facility Management certification preferred.
- Ex-Army equivalent service background preferred.
- 5-10 years of administrative, facilities, or operations experience.
Required Skills
- Solid leadership and discipline.
- Security and crisis management.
- Vendor and contract management.
- Budget planning and cost control.
- Facilities and infrastructure management.
- Incident management and investigation.
- Excellent communication and stakeholder management.
- MS Office and administrative reporting.
Preferred Experience
- Managing offices with 50+ employees.
- Corporate, IT/ITES, MNC, industrial, or campus administration.
Key Performance Indicators (KPIs)
- Facility uptime and maintenance compliance.
- Security incidents and closure rate.
- Cost optimization achieved.
- Audit and compliance scores.
- Employee satisfaction with administrative services.
- Preventive maintenance completion percentage.
Reporting To
Managing director
Team Managed
Administration Staff, Security Personnel, Housekeeping Team, Reception, Drivers, Facility Coordinators
Work Location: In person
Pay: ₹25,000.00 - ₹30,000.00 per month
Benefits:
- Cell phone reimbursement
- Health insurance
- Leave encashment
- Life insurance
- Provident Fund
Work Location: In person
