Job Description - Wedding & Event Coordinator
Company: Gold Coins Club and Resort
Location: Bengaluru
Industry: Hospitality / Events / Weddings
Employment Type: Full-Time
About the Company
Gold Coins Club and Resort is a premium resort located in Bengaluru, offering luxury hospitality experiences, destination weddings, corporate events, social gatherings, and customized celebrations. The resort is known for its elegant event spaces, exceptional guest service, and professionally managed hospitality operations.
Position Summary
We are seeking a dynamic, organized, and creative Wedding & Event Coordinator to plan, manage, and execute weddings, corporate events, social functions, and special occasions at the resort. The ideal candidate should possess strong coordination skills, vendor management abilities, guest-handling expertise, and a passion for delivering memorable event experiences.
Key Responsibilities
Event Planning & Coordination
- Coordinate and execute weddings, receptions, engagement ceremonies, corporate events, birthday parties, and social gatherings.
- Meet clients to understand event requirements, themes, budgets, schedules, and expectations.
- Prepare event proposals, banquet event orders, and detailed execution plans.
- Coordinate with all operational departments including banquet, kitchen, housekeeping, front office, maintenance, and security.
- Ensure smooth event setup, decoration, lighting, seating arrangements, entertainment, and guest flow.
Client Relationship Management
- Act as the primary point of contact for clients throughout the planning and execution process.
- Conduct venue tours and explain event packages and resort facilities.
- Maintain excellent client relationships to ensure guest satisfaction and repeat business.
- Handle guest concerns, last-minute changes, and special requests professionally.
Vendor & Team Coordination
- Coordinate with decorators, photographers, DJs, florists, entertainers, caterers, and other vendors.
- Monitor vendor performance and ensure timely delivery of services.
- Supervise event staff and ensure service standards are maintained throughout the event.
Event Operations
- Ensure all events are executed according to timelines and quality standards.
- Monitor event budgets and maintain cost control.
- Conduct pre-event briefings and post-event evaluations.
- Ensure compliance with safety and hospitality standards.
Required Qualifications
- Bachelor’s degree or diploma in Hospitality Management, Event Management, or related field preferred.
- 2–5 years of experience in wedding planning, banquet coordination, hospitality events, or resort event management.
- Experience in handling luxury weddings and large-scale events will be an added advantage.
- Strong communication and interpersonal skills.
- Excellent organizational and multitasking abilities.
- Ability to work flexible hours, weekends, and holidays based on event schedules.
- Proficiency in MS Office and event coordination tools preferred.
Required Skills
- Event Planning & Execution
- Client Relationship Management
- Vendor Coordination
- Budget Management
- Team Leadership
- Problem Solving & Crisis Handling
- Time Management
- Attention to Detail
- Hospitality & Guest Service Excellence
Preferred Candidate Profile
- Male/Female candidates with professional hospitality grooming standards.
- Energetic, creative, and customer-focused personality.
- Ability to perform under pressure and manage multiple events simultaneously.
- Strong understanding of wedding trends, banquet operations, and luxury guest expectations.
Salary
- Competitive salary based on experience and industry standards
- Career growth opportunities within the hospitality industry
- Professional and supportive work environment
Benefits
- Meal Provided
- Accommodation Provided
Pay: ₹12,000.00 - ₹45,000.00 per month
Benefits:
Work Location: In person
