Job Title: Payroll Clerk (6hrs daily)
Department: Administration, Finance - Hospitality industry
Immediate Manager: Financial Controller
General Purpose of Position
Our client is looking for a payroll clerk, responsible for accurately processing payroll transactions, maintaining employee records, and ensuring compliance with payroll regulations. This role requires attention to detail, strong organizational skills, and a thorough understanding of payroll processes. Ensuring employees are compensated accurately and on time.
Main Duties and Responsibilities
Payroll Processing:
- Collect and review timesheets, and/or other attendance records.
- Calculate and process employee wages, salaries, bonuses, and other compensation.
- Input payroll data into the payroll system accurately and timely.
- Verify accuracy of payroll transactions and resolve discrepancies.
Employee Records Management:
- Maintain accurate and up-to-date employee records, including personal information, tax withholding, and deductions.
- Ensure compliance with data privacy regulations and confidentiality of employee information.
- Update employee records with changes in status, such as new hires, terminations, promotions, or salary adjustments.
Payroll Reporting:
- Prepare and distribute payroll reports to management and other relevant stakeholders.
- Generate reports for accounting, auditing, and regulatory compliance purposes.
- Assist in the preparation of payroll-related tax filings and reports.
Employee Service:
- Provide assistance and support to employees regarding payroll-related inquiries, issues, and requests.
- Respond to employee questions regarding pay, deductions, and benefits.
- Apply for and renew work permits for Third-Country National (TCN) employees in accordance employment regulations.
- Prepare, submit, and track work permit applications and renewal requests with relevant government authorities.
- Ensure all supporting documentation is complete, accurate, and submitted within required deadlines.
- Monitor permit expiry dates and maintain records to ensure continuous legal employment status.
- Liaise with employees, government agencies, and internal departments regarding permit applications, renewals, and compliance requirements.
- Maintain confidential employee records and ensure compliance with the law.
- Provide guidance to TCN employees on documentation requirements and permit processes.
Required Knowledge, Skills and Experience
- Previous experience in payroll processing or a similar role is preferred.
- Proficiency in payroll software, preferably in Shireburn Indigo, and Microsoft Excel.
- Strong attention to detail, mathematical and analytical skills.
- Effective communication and interpersonal skills.
- Knowledge of payroll laws, regulations and best practices.
- Ability to work independently and as part of a team.
CVs must be sent to [email protected]
