Job Summary
The Admin cum HR Executive is responsible for managing day-to-day administrative activities, coordinating with internal departments, supporting recruitment and HR operations, maintaining employee records, and ensuring smooth office functioning.
Key Responsibilities
Human Resources Responsibilities
- Manage end-to-end recruitment activities including job postings, interview scheduling, resume screening and candidate communication.
- Maintain employee personnel files and HR records.
- Handle employee joining and exit formalities.
- Coordinate payroll inputs such as attendance, leave, overtime, and new joiner details.
- Maintain employee documents including Aadhaar, PAN, bank details, PF account details, ESIC details, educational certificates, etc.
Administration Responsibilities
- Manage day-to-day office administration activities.
- Maintain office records, files, and confidential documents.
- Handle procurement of office supplies and coordinate with vendors.
- Handle office supplies, stationery, and asset inventory.
- Coordinate housekeeping, security, pantry, and office maintenance activities.
- Manage courier services, postal communications, inward/outward correspondence and dispatch records.
- Ensure timely renewal of office licenses, agreements, AMC contracts, and insurance policies.
- Coordinate facility maintenance and repair activities.
- Support management in organizing meetings, events, and conferences.
Customer & Business Coordination
- Share dispatch details, courier tracking information, and delivery status with customers.
- Coordinate with the Production Department to obtain and communicate production status and expected delivery timelines to customers and management.
- Act as the primary point of contact for external visitors, customers, suppliers, vendors, and other stakeholders seeking to connect with the company.
- Handle incoming phone calls, emails, and inquiries professionally, directing them to the appropriate department or person.
- Coordinate with internal departments to ensure timely communication with customers and business associates.
Required Skills
- Strong communication and interpersonal skills.
- Excellent organizational and coordination abilities.
- Knowledge of recruitment and employee lifecycle management.
- Knowledge of attendance and payroll coordination.
- Ability to handle confidential information.
- Basic knowledge of labour laws and statutory compliance is an advantage.
- Understanding of labour laws, PF, ESIC, and statutory compliance.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
Required Qualifications
- Bachelor's Degree in Human Resources, Business Administration, Commerce, or a related field.
- MBA/PGDM in Human Resources is preferred.
Experience
- 2–5 years of experience in HR and Administration.
- Experience in a manufacturing environment is preferred.
Candidates should be currently residing in Vapi, Daman, Umargam, or Valsad region only.
Applications from local candidates will be given preference.
Pay: ₹18,000.00 per month
Work Location: In person
