JOB OVERVIEW:
The Accounts Executive supports the Senior Accounts Manager in day-to-day financial operations of the BharatBenz 3S dealership. This is a transactional and documentation-heavy role requiring accuracy, speed, and familiarity with dealership billing, voucher entry, GST invoicing, petty cash management, and Tally-based accounting operations. Candidates with prior experience in automobile dealership accounts — even at a junior level — will be strongly preferred over general accounts candidates.
KEY RESPONSIBILITIES:
- Process all daily accounting entries in Tally — sales invoices, service billing, parts billing, purchase entries, payment receipts, and journal vouchers
- Generate vehicle sale invoices and tax invoices as per DMS and GST norms — verify invoice accuracy before issuance
- Handle service job card billing — raise invoice in DMS and Tally after Service Manager approves job card closure
- Manage petty cash fund — maintain petty cash register, collect vouchers, process reimbursements, and replenish fund as approved
- Maintain daily cash receipt register — reconcile cash received against invoices and bank deposits
- Process customer payment receipts — cash, UPI, NEFT, cheque — and update in Tally and DMS immediately
- Assist in monthly GST filing preparation — compile GSTR-1 output data, assist with ITC reconciliation under Accounts Manager supervision
- Manage vendor invoice receipt, entry, and payment scheduling as directed by Accounts Manager
- Maintain physical filing of all bills, receipts, vouchers, and financial documents in date-wise order — audit-ready at all times
- Assist in monthly bank statement reconciliation and outstanding receivables follow-up
- Support Accounts Manager in monthly MIS data compilation — extract required reports from DMS and Tally
- Manage and track post-dated cheques, loan disbursements from NBFC, and registration-related payments
REQUIRED SKILLS:
- Proficiency in Tally ERP for daily voucher entry, billing, and basic reporting — Mandatory
- Understanding of GST invoice requirements — GSTIN, HSN codes, e-invoicing basics
- Accurate numerical ability — billing and entry errors are costly in automobile accounting
- DMS-based billing understanding — training will be provided; prior knowledge preferred
- Good filing and document management discipline
- Basic MS Excel for reconciliation support tasks
PREFERRED EXPERIENCE:
- 1–4 years of experience in automobile dealership accounts — commercial vehicle dealership preferred
- Candidates with BharatBenz, Tata Motors, Ashok Leyland, or Eicher dealership billing experience will be prioritised
- Prior experience with e-invoicing portal and GST filing data preparation
EDUCATIONAL QUALIFICATION:
- B.Com — Mandatory
- M.Com / CA Foundation / CMA Foundation — Preferred
- Tally-certified candidates will receive preference
SOFTWARE & SYSTEM KNOWLEDGE
- Tally ERP — Mandatory
- DMS (Dealer Management System) — Training will be provided
- MS Excel — Intermediate level
- GST portal — Basic working knowledge
- Basic email communication
BEHAVIORAL EXPECTATIONS:
- Accurate and detail-oriented — billing errors create customer dissatisfaction and compliance issues
- Disciplined in daily entry routine — does not carry forward unposted transactions
- Honest and transparent in petty cash and receipt handling
- Quick learner — ready to adapt to DMS-based automobile dealership accounting processes
- Works efficiently under the supervision of the Accounts Manager
- Maintains strict confidentiality of financial data
Work Location: In person
