Vadodara Gujarat Administrative assistant Jobs – 32 Open Jobs Today

Admin Assistant
KDAC CHEM PVT LTD —Nandesari, Vadodara, Gujarat
- ₹15,000 - ₹20,000 a month
- Full-time
- MSW
- Microsoft Excel
- Customer service
Quick apply
Computer Operator cum Office Assistant
MAHAVIR INDUSTRIES —Waghodia Road, Vadodara, Gujarat
- ₹8,000 - ₹15,000 a month
- Full-time
- Customer service
- English
- Administrative experience
Quick apply
Executive Assistant
ECPL Loans —Vadodara, Gujarat
- Microsoft Office
- Administrative experience
- Organisational skills
Office Administrator
REVY Environmental Solutions Pvt. Ltd. —Vasna Road, Vadodara, Gujarat
- From ₹1,44,000 a year
- Full-time
- English
- Microsoft Office
- Bachelor's degree
Quick apply
Receptionist cum Office Assistant
LASER INDIA —Makarpura, Vadodara, Gujarat
- ₹350 - ₹450 a day
- Full-time
- Microsoft Word
- AutoCAD
- Microsoft Excel
Quick apply
Receptionist/Administrative Assistant
Enso Dental Care —Vadodara, Gujarat
- ₹12,000 - ₹16,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- English
Quick apply
Office Assistant
Jaykumar Varma Advocate & Notary —Race Course, Vadodara, Gujarat
- From ₹5,000 a month
- Full-time
- Microsoft Word
- English
- Bachelor's degree
Quick apply
Purchase Assistant / Executive
XL Plastics Machinary Pvt Ltd —POR, Vadodara, Gujarat
- ₹15,000 - ₹25,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Sr. Executive / Assistant Manager Procurement
Gujarat Liqui Pharmacaps —Vadodara, Gujarat
- B.Sc
- Bachelor's degree
Executive Assistant
ISKO Strip —POR, Vadodara, Gujarat
- Night shift
- Diploma

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Computer Operator cum Office Assistant
MAHAVIR INDUSTRIES —Waghodia Road, Vadodara, Gujarat
REQUIREMENT OF COMPUTER OPERATOR WITH ENGLISH KNOWLEDGE FOR OFFICE WORK AND SALES WORK [E. G COORDINATION WITH CUSTOMERS, ORDER HANDLING AND DISPATCH.].
₹8,000 - ₹15,000 a month
Quick apply

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Admin Assistant

KDAC CHEM PVT LTD
Nandesari, Vadodara, Gujarat

Quick apply

Job details

Full-time
₹15,000 - ₹20,000 a month

Qualifications

MSW
Microsoft Excel
Customer service
B.Com
Filing
Microsoft Office
Master's degree
Administrative experience
Bachelor's degree
BBA
Accounting
Human resources
Data entry
Business Administration
Typing
Phone etiquette
BA
Communication skills
Office experience

Full job description

To support day-to-day HR, Administration, Accounts and Dispatch activities and ensure timely completion of documentation, employee records, office administration, basic accounting support and dispatch coordination.

1. Job Purpose

2. Job ResponsibilitiesA. HR Responsibilities

Maintain employee personal files, joining documents and HR records.
Support recruitment, interview coordination and joining formalities.
Prepare attendance, leave and overtime data.
Assist in payroll data preparation and monthly HR MIS.
Support employee communication, notices and HR documentation.
Maintain training, induction and employee engagement records.
Assist in statutory compliance documentation and audit preparation.
Coordinate employee queries with the HR department.

B. Administration Responsibilities

Maintain office and administrative records.
Coordinate stationery, office supplies and general requirements.
Maintain visitor, courier and other administrative registers.
Coordinate housekeeping, security, canteen and other facility-related activities.
Support company meetings, events and employee welfare activities.
Maintain proper filing and documentation.

C. Accounts Support

Assist in preparation and filing of invoices, bills and vouchers.
Maintain basic records of expenses and payments.
Coordinate with Accounts for supporting documents.
Assist in data entry and reconciliation of routine records.
Maintain proper documentation for audit and verification.

D. Dispatch Responsibilities

Prepare and maintain dispatch-related documents.
Coordinate with Sales, Stores, Accounts and Transporters for dispatch activities.
Check dispatch documents before shipment.
Maintain dispatch registers and delivery records.
Follow up with transporters regarding delivery status.
Report dispatch discrepancies to the concerned senior.

3. Authority

May coordinate routine HR, Admin, Accounts and Dispatch activities within assigned responsibilities.
May collect required information and documents from employees and concerned departments.
May communicate routine instructions approved by the reporting manager.
May coordinate with vendors, transporters and service providers for routine operational requirements.
May escalate discrepancies, delays, attendance issues, documentation gaps and compliance concerns to the reporting manager.
Does not have authority to approve salary, leave, payments, purchases, disciplinary action or statutory decisions unless specifically authorized by management.

4. Accountability

The position is accountable for:

Accuracy and confidentiality of employee and company records.
Timely completion of assigned HR, Admin, Accounts and Dispatch activities.
Correct attendance, leave and HR data.
Proper maintenance of bills, vouchers, invoices and dispatch documents.
Timely submission of reports and MIS to the reporting manager.
Proper coordination between departments.
Safe custody and systematic filing of documents.
Immediate escalation of errors, discrepancies or compliance-related issues.
Following company policies, procedures and management instructions.

5. Required Qualification & Skills

Qualification: Graduate in B.Com / BBA / B.A. / BSW / MSW or equivalent.

Experience: 0–2 years in HR / Admin / Accounts / Dispatch or a similar role.

Required Skills:

Basic knowledge of MS Office / Excel.
Good communication and coordination skills.
Basic understanding of HR and office administration.
Basic accounting and documentation knowledge.
Good record-keeping and filing skills.
Ability to coordinate with multiple departments.
Willingness to learn and take responsibility.
Maintaining confidentiality and professional discipline.

6. Key Performance Indicators (KPI)KPI AreaPerformance MeasureHR RecordsAccuracy and timely updating of employee recordsAttendance & Payroll SupportTimely and error-free data submissionRecruitment SupportTimely interview and joining coordinationAdministrationTimely completion of administrative requirementsAccounts SupportAccuracy of bills, vouchers and supporting documentsDispatchAccurate and timely dispatch documentationMIS & ReportingTimely submission of reportsDocumentationProper filing and retrieval of recordsCoordinationEffective interdepartmental coordinationCompliance SupportTimely availability of required documents7. Responsibility–Authority–Accountability Summary

Responsibility: Execute assigned HR, Admin, Accounts and Dispatch activities accurately and on time.

Authority: Coordinate, collect information, prepare documents and follow up on routine activities within the approved scope.

Accountability: Responsible for accuracy, confidentiality, documentation, timely reporting and escalation of issues to the reporting manager.

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person

Quick apply

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