Senior Accounts ExecutiveDepartment
Finance & Accounts
Reports To
Finance Manager / Chief Financial Officer (CFO)
Location
Manufacturing Unit / Corporate Office
Grade
Middle Management
Experience Required
5–10 years in Finance & Accounts, preferably in Textile Manufacturing, Home Textiles, Spinning, Weaving, Processing, or Export Industries.
Qualification
- B.Com / M.Com
- CA Inter / CMA Inter (Preferred)
- Strong knowledge of GST, TDS, Income Tax and Companies Act
- Proficiency in ERP systems (SAP, Microsoft Dynamics, Oracle, Tally Prime or equivalent)
- Advanced Microsoft Excel
Position Summary
The Senior Accounts Executive is responsible for ensuring the integrity, accuracy and timeliness of the Company's accounting records while supporting financial reporting, statutory compliance, taxation, budgeting, cost control and internal controls.
The role requires close coordination with Production, Purchase, Stores, Marketing, HR, Commercial, Banking and Senior Management to ensure efficient financial operations and compliance with all statutory and corporate policies.
Key Responsibilities1. Financial Accounting
- Maintain complete books of accounts.
- Ensure accurate journal entries.
- Verify accounting classifications.
- Prepare ledger reconciliations.
- Review trial balance periodically.
- Ensure month-end and year-end closing.
- Monitor General Ledger accuracy.
- Prepare schedules for statutory audit.
- Review accounting provisions.
- Ensure accounting standards are followed.
2. Accounts Payable
- Verify supplier invoices.
- Match Purchase Orders with Goods Receipt Notes.
- Verify freight and logistics bills.
- Process vendor payments.
- Maintain vendor ageing.
- Reconcile supplier accounts.
- Coordinate payment approvals.
- Ensure vendor compliance documentation.
- Resolve supplier accounting issues.
3. Accounts Receivable
- Monitor customer collections.
- Maintain debtor ageing.
- Coordinate with marketing team.
- Prepare outstanding reports.
- Follow up overdue payments.
- Reconcile customer accounts.
- Verify export realizations.
- Support credit limit monitoring.
4. Banking Operations
- Prepare bank reconciliations.
- Handle LC documentation.
- Coordinate export documentation.
- Process bank guarantees.
- Monitor working capital utilization.
- Coordinate with consortium banks.
- Prepare CMA data.
- Handle loan documentation.
- Monitor interest costs.
5. GST Compliance
- Prepare monthly GST workings.
- Reconcile GSTR-1.
- Reconcile GSTR-3B.
- Verify Input Tax Credit.
- Prepare GST returns.
- Handle GST assessments.
- Maintain GST records.
- Coordinate GST audits.
- Ensure statutory compliance.
6. Income Tax & TDS
- Deduct TDS correctly.
- Deposit statutory dues.
- File TDS returns.
- Prepare Form 26Q.
- Reconcile Form 26AS.
- Coordinate tax audits.
- Maintain tax documentation.
- Support income tax assessments.
7. Export Documentation
- Verify export invoices.
- Monitor export incentives.
- Track export receivables.
- Coordinate with shipping department.
- Verify shipping bills.
- Reconcile export proceeds.
- Support foreign currency accounting.
- Coordinate with DGFT documentation.
8. Cost Accounting
- Assist in product costing.
- Analyze production costs.
- Prepare cost variance reports.
- Monitor conversion costs.
- Track wastage.
- Analyze machine efficiencies.
- Monitor labour costs.
- Support profitability analysis.
9. Inventory Accounting
- Verify raw material valuation.
- Monitor WIP accounting.
- Verify finished goods valuation.
- Conduct inventory reconciliations.
- Coordinate stock audits.
- Investigate inventory variances.
- Ensure ERP inventory accuracy.
10. Budgeting & MIS
- Prepare monthly MIS reports.
- Prepare variance analysis.
- Support annual budgeting.
- Analyze departmental expenses.
- Prepare profitability reports.
- Generate management dashboards.
- Present financial summaries.
- Support strategic decision making.
11. Internal Controls
- Ensure SOP compliance.
- Review accounting controls.
- Verify approval hierarchy.
- Monitor delegated authority.
- Support internal audits.
- Recommend process improvements.
- Reduce financial risks.
- Strengthen documentation systems.
12. Audit Coordination
- Coordinate statutory audits.
- Coordinate internal audits.
- Coordinate cost audits.
- Prepare audit schedules.
- Resolve audit observations.
- Maintain supporting documentation.
- Ensure timely audit completion.
13. Textile Industry Specific Responsibilities
- Account for yarn purchases.
- Account for cotton procurement.
- Process stores accounting.
- Maintain loom production accounting.
- Process accounting reconciliation.
- Grey fabric accounting.
- Process house cost accounting.
- Export made-up accounting.
- Duty drawback accounting.
- RoDTEP accounting.
- EPCG accounting.
- Advance Authorisation accounting.
- Freight reconciliation.
- Foreign exchange accounting.
- Job work accounting.
- Fabric conversion costing.
- Waste realization accounting.
- By-product accounting.
Key Performance Indicators (KPIs)Financial Accuracy
- Books closed within prescribed timelines.
- Less than 0.5% accounting errors.
- Accurate reconciliations.
Compliance
- Zero GST non-compliance.
- Zero TDS defaults.
- Zero statutory penalties.
- Timely return filings.
Working Capital
- Improved debtor collection period.
- Vendor payment discipline.
- Inventory reconciliation accuracy above 99%.
Reporting
- Monthly MIS submission within agreed timeline.
- Accurate budget variance reports.
- Timely management reports.
Audit
- Minimal audit observations.
- Timely closure of audit findings.
- Complete documentation availability.
Productivity
- ERP entries completed on schedule.
- Faster invoice processing.
- Reduced payment cycle time.
- Improved automation.
Skills RequiredTechnical Skills
- Financial Accounting
- GST
- Income Tax
- TDS
- Cost Accounting
- Inventory Accounting
- Banking
- Export Accounting
- Microsoft Excel (Advanced)
- ERP Systems
- Financial Analysis
- Budgeting
- Cash Flow Management
Behavioural Competencies
- Integrity
- High ethical standards
- Confidentiality
- Attention to detail
- Analytical thinking
- Problem-solving ability
- Team collaboration
- Communication skills
- Time management
- Ownership mindset
- Continuous improvement orientation
- Ability to work under pressure
Key Internal Interactions
- CFO
- Finance Manager
- Managing Director
- Purchase Department
- Stores
- Production
- Commercial Department
- Export Department
- Marketing Team
- HR Department
- Internal Auditors
External Interactions
- Banks
- Statutory Auditors
- Internal Auditors
- GST Department
- Income Tax Department
- Suppliers
- Customers
- Customs Authorities
- Freight Forwarders
- Insurance Companies
- Government Authorities
Authority Matrix
The Senior Accounts Executive is authorized to:
- Verify accounting vouchers.
- Recommend vendor payments.
- Approve accounting entries within delegated limits.
- Coordinate statutory submissions.
- Prepare financial reports.
- Escalate financial risks to senior management.
Career Progression
- Senior Accounts Executive
- Assistant Finance Manager
- Finance Manager
- Senior Finance Manager
- Chief Financial Officer (CFO)
Pay: ₹40,000.00 - ₹60,000.00 per month
Benefits:
- Health insurance
- Life insurance
- Provident Fund
Work Location: In person
