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Senior Executive - Admin & Facility

Sagility -
Hyderabad

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Job details

Full job description

About Sagility

Sagility combines industry-leading technology and transformation-driven BPM services with decades of healthcare domain expertise to help clients draw closer to their members. The company optimizes the entire member/patient experience through service offerings for clinical, case management, member engagement, provider solutions, payment integrity, claims cost containment, and analytics. Sagility has more than 25,000 employees across 5 countries.

This individual will assist in the functions related to overall Facilities and Administration to support the organization's business operations. This will cover Building Operations and Maintenance, Building Security and Safety, General Admin Services, assistance to Space Planning and Construction Works and Compliance and Audit.

Job title:

Senior Executive - Admin & Facility

Job Description:

Education : Any Bachelor's Degree (IND)

Experience : 1 - 2 years (IND) Previous experience in facility management, administrative support, or a similar role is preferred. Knowledge of facility operations, health and safety regulations, and compliance standards.

Roles & Responsibilities :

OFFICE MANAGEMENT TEAM

Operational Requirements

Maintains and updates inventory of CREST assets (headsets, lockers, pedestals, webcam, etc.) issued to Operations -
Conduct regular inspections of the premises to identify maintenance needs, safety hazards, and potential improvements.
Ensures that all issued and on-hand assets are properly documented and tagged
Assists in the safekeeping and repair of CREST assets
Coordination with stakeholders for asset and supplies requests and Procurement for vendor communications
Monitors inventory of operational requirements (furnitures and fixtures, office supplies, headsets, lockers, etc.) and life cycle of the assets

General Admin Services

Supervision of the admin staff -
Monitoring of regulatory permits for renewal, collation of requirements and preparation of payment requests
Coordination with government agencies as needed
Coordination with Procurement for vendor contracts and communication -
Management of Food Concessionaires
Management of Messenger Services
Responds to stakeholder concerns and complaints
Planning and scheduling of room reservations and training calendars; management of staff house reservations
Provide assistance for any logistical and supplies requirements for meetings, trainings, and Client visits
Responsible for the storage and inventory of office and pantry supplies
Preparation and monitoring of purchase requests through ARIBA
Handles petty cash for department's revolving fund
Processing of billings and monthly operational expenses
Monitoring of Clearance issuance to resigned employees
Monitoring of Vehicle Pass issuance
Ensures availability of photocopying services and coordinates maintenance as needed
Ensures Pest Control Services are conducted periodically, as scheduled - Provide assistance to Logistics and Fulfillment-related services

Housekeeping Services

Constant monitoring and management of the housekeeping team meeting quality standards set for all areas of the facility
Regular monitoring of the cleaning and maintenance of the pantry and comfort rooms and ensures the availability of supplies

COMPLIANCE OFFICER

Ensure compliance with the requirements of government laws, policies, and implementing rules and regulations
Monitor organization's activities related to Pollution and Environment Control; identify significant environmental aspects and impacts of the organization's operational activities and recommend mitigating measures; ensure proper performance, operations, and maintenance of environmental management facilities and systems of the organization -
Create and review risk assessment requirements related to CREST
Assist in Business Continuity Plan (BCP) activities - Assist in internal and external audit and compliance activities

Mandatory Skills :

Proficient in English (verbal, written)
Knowledge in MS applications such as Word, Excel, and PowerPoint
Finance and Management Skills - Knowledge in SAP / ARIBA / Workday
Customer service and communication skills - Planning and organizing skills
Proactive problem-solving skills and the ability to handle challenges with a solution-oriented approach.·

Preferred Skills :

Reporting, presentation, and analytical skills
Crisis management skills
Resourcefulness, flexibility and adaptability
Quick to adopt to company culture
Good analytical skills
Proactive, responsive, and displays enthusiasm at work place
Technically-equipped and attentive to detail
Strong organizational and multitasking abilities with exceptional attention to detail.

Location:

HyderabadIndia

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