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Office Assistant- BCP

Saaki Argus & Averil Consulting
Chennai, Tamil Nadu

Quick apply

Job details

4 hours ago

Qualifications

Budgeting

Full job description

Key Responsibilities

1. Vendor Coordination, MIS & Documentation

Coordinate with vendors for onboarding, master data updates, and maintenance of vendor contact information.
Maintain centralized MIS dashboards and trackers for vendors, service requests, incidents, employee queries, events, and administrative expenses.
Monitor vendor assignments, service schedules, contract renewals, deliverables, and SLA compliance, ensuring timely follow-up and closure.
Maintain accurate records of contracts, invoices, approvals, service reports, and other administrative documentation.
Prepare periodic MIS reports, dashboards, presentations, and analytical summaries for review by the Senior Office Analyst and GA Head.

2. Incident & Employee Query Management

Serve as the primary coordination point for employee requests, administrative support, vendor-related issues, and office service incidents.
Record and monitor all incidents and service requests in a centralized tracking system, capturing request details, priority, ownership, actions taken, and resolution timelines.
Coordinate with internal stakeholders and external vendors to ensure timely issue resolution in accordance with established SLAs.
Provide regular progress updates to employees and stakeholders until issues are fully resolved.
Escalate critical, recurring, or unresolved issues and monitor corrective actions through to completion.
Identify recurring trends, recommend process improvements, and provide insights to the GA leadership team.

3. Event & Logistics Coordination

Support the planning and execution of internal meetings, training programs, corporate events, and employee engagement activities.
Coordinate event logistics, including vendor management, catering, venue setup, seating arrangements, materials, and scheduling.
Maintain event documentation, attendance records, and expense tracking.

4. Expense & Budget Administration

Track General Administration expenses and maintain invoice and payment records through MIS.
Support invoice verification, submission, and coordination with finance teams to ensure timely payment processing.
Assist in preparing expense reports, budget utilization summaries, and audit-related documentation.
Identify discrepancies, support reconciliation activities, and contribute to cost optimization through accurate reporting.

5. Additional Responsibilities

Undertake additional administrative and operational responsibilities as assigned by the GA Head to support evolving business and operational requirements.

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Refine Your Search

senior analyst internal audit jobs in t nagar chennai tamil nadu

Office Assistant- BCP

AI and Cloud Security Engineer

Travel Manager for Asia Cluster - Vice President

HRIS Analyst - Technical Consultant Workday

Sr. Solutions Architect/Senior Enterprise Integration Architect - Finance Systems

Sr. Associate - F&A - AP 5B

Other jobs to consider

I want to receive the latest job alerts for senior analyst internal audit in t nagar chennai tamil nadu

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Key Responsibilities

1. Vendor Coordination, MIS & Documentation

2. Incident & Employee Query Management

3. Event & Logistics Coordination

4. Expense & Budget Administration

5. Additional Responsibilities

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