Description
Executive Assistant
Syneos Health® is a leading fully-integrated life sciences services organization built to accelerate customer success. We partner with innovators at every point across the drug development and commercialization continuum, helping them navigate complexity, anticipate change and accelerate progress.
Every day we perform better because of how we work together, as one team, each the best at what we do. We bring together talented experts across a broad spectrum of business critical corporate functions. Every role plays an essential part in enabling our customers to achieve their goals. Our teams are agile, collaborative, and committed to delivering—for each other, for our customers, and ultimately for the people who rely on the services we support.
Discover what your 25,000 future colleagues already know:
Why Syneos Health
- We are passionate about developing our people, through career development and progression; supportive and engaged line management; technical and therapeutic area training; peer recognition and total rewards program.
- We are committed to building an inclusive culture – where you can authentically be yourself. Central to this is our purpose – Driven to Deliver – which captures the passion of our colleagues to show up each day and shape solutions that have the ability to dramatically impact someone’s life.
- We are continuously building the company we all want to work for and our customers want to work with. Why? Because we know that when we bring together smart colleagues from across the world, we can shape the future of healthcare, driving impact for customers and defining the pace of patient progress.
Job Responsibilities
The Executive Assistant (EA) to the Business Unit Head (BUH) is a trusted executive partner who provides comprehensive, high-level administrative and operational support in a fast-paced, complex, and highly visible environment. This role requires exceptional organizational capability, discretion, and judgment, combined with strong executive presence and a service-oriented mindset.
The EA acts as a central point of coordination for the BUH, enabling focus on strategic priorities by anticipating needs, resolving issues independently, and ensuring seamless execution of day-to-day and long-range activities. The role includes responsibility for executive administration, global meeting and event management, stakeholder coordination, and preparation of high-quality business materials.
Provide comprehensive executive administrative support to the BUH and their direct reports, as needed.
Proactively manage a complex and dynamic calendar, prioritizing meetings and ensuring optimal use of executive time.
Coordinate domestic and international travel, including itineraries, logistics, and contingency planning.
Serve as a primary point of contact for internal and external stakeholders, managing communications and meeting logistics as required.
Manage delegation of approvals for timesheets, expenses, and other administrative workflows.
Handle highly sensitive and confidential information with discretion and professionalism.
Arrange, coordinate, and host large-scale global virtual meetings, including:
Driving Microsoft Teams meetings
Opening and closing calls
Managing attendance records
Fielding and coordinating Q&A
Plan, coordinate, and deliver in-person meetings and events end-to-end, including logistics, venues, agendas, materials, and on-site coordination.
Ensure meetings are well structured, professionally delivered, and aligned with executive objectives.
Translates the BUH’s high-level direction, notes, and concepts into clear, concise, and executive-ready PowerPoint presentations aligned to standard formats and messaging.
Synthesizes complex or unstructured input into well-organized, visually polished presentations suitable for senior leadership and external audiences.
Collate updates and inputs from Therapeutic Area Heads (TAHs) and direct reports to support key business deliverables and status updates.
Track and organize action items, follow-ups, and key outputs from leadership meetings.
Act as point of contact for external meeting attendance and coordination, representing leadership with professionalism and credibility.
Build effective working relationships across senior leadership, direct reports, and global stakeholders.
Highly organized with exceptional attention to detail and follow-through.
Proactive, solutions-oriented, and able to anticipate executive needs.
Strong judgment, discretion, and ability to manage confidential information.
Confident communicator with polished executive presence.
Demonstrated ability to operate calmly and effectively in high-pressure, fast-paced environments.
Strong planning and coordination skills, particularly for complex global meetings and events.
Advanced proficiency in Microsoft Outlook, Teams, PowerPoint, and other standard business tools.
Proven experience supporting senior leaders (Business Unit Head, SVP, EVP, or equivalent) in a complex, matrixed organization.
Demonstrated experience managing executive calendars, travel, and high-profile meetings.
Strong background in preparing executive-level presentations and business materials.
Experience working in global organizations and across multiple time zones preferred.
Trusted executive partner with a strong sense of accountability.
Service-oriented mindset with a commitment to excellence.
Professional, discreet, and credible ambassador for senior leadership.
Able to work independently while maintaining close alignment with executive priorities.
Get to know Syneos Health
Over the past 5 years, we have worked with 94% of all Novel FDA Approved Drugs, 95% of EMA Authorized Products and over 200 Studies across 73,000 Sites and 675,000+ Trial patients.
No matter what your role is, you’ll take the initiative and challenge the status quo with us in a highly competitive and ever-changing environment. Learn more about Syneos Health.
http://www.syneoshealth.com
Additional Information
Tasks, duties, and responsibilities as listed in this job description are not exhaustive. The Company, at its sole discretion and with no prior notice, may assign other tasks, duties, and job responsibilities. Equivalent experience, skills, and/or education will also be considered so qualifications of incumbents may differ from those listed in the Job Description. The Company, at its sole discretion, will determine what constitutes as equivalent to the qualifications described above. Further, nothing contained herein should be construed to create an employment contract. Occasionally, required skills/experiences for jobs are expressed in brief terms. Any language contained herein is intended to fully comply with all obligations imposed by the legislation of each country in which it operates, including the implementation of the EU Equality Directive, in relation to the recruitment and employment of its employees. The Company is committed to compliance with the Americans with Disabilities Act, including the provision of reasonable accommodations, when appropriate, to assist employees or applicants to perform the essential functions of the job.
