Malad Mumbai Maharashtra Chief of staff Jobs – 74 Open Jobs Today

Executive Assistant to Managing Director (MD)
Ambikaa Dairyland & Rich Foods Private Limited —Goregaon, Mumbai, Maharashtra
- ₹40,000 - ₹60,000 a month
- Full-time
- Microsoft Office
- Master's degree
- Bachelor's degree
Quick apply
1h
Senior Customer Success Associate — Internal Audit Product Management
JPMorganChase —Mumbai, Maharashtra
- Full-time
- SQL
- Organisational skills
- Agile
2d
Office Administrator
Crypto Mize —Dive, Maharashtra
- Full-time
- Communication skills
- Teaching experience
5d
Senior Executive- Underwriter Bank Loan
NHBS LLP Global —Mumbai, Maharashtra
- Microsoft Word
- Microsoft Excel
- Research
IFO-Infrastructure Others
Nomura —Mumbai, Maharashtra
- Microsoft Office
- Project management
- Conflict management
Principal Risk & Control Specialist
Nomura —Mumbai, Maharashtra
- Communication skills
Personal Secretary
Crypto Mize —Dive, Maharashtra
- Full-time
- Microsoft Office
- Office experience
5d
ABC Treatment Manager
Utkarsh Global Foundation —Mumbai, Maharashtra
- ₹20,000 - ₹45,000 a month
- Full-time
- Laboratory experience
- Administrative experience
- Bachelor's degree
Quick apply
Cathlab / Echo Technician
Asian Heart Institute —Mumbai, Maharashtra
- Full-time
- Patient monitoring
- Diploma
Quick apply
Executive Assistant to Managing Director
SHREE DIAMOND —Mumbai, Maharashtra
- ₹23,000 - ₹25,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Operations Intelligence Analyst
Crypto Mize —Dive, Maharashtra
- Full-time
- SQL
- Project management
- Bachelor's degree
5d
Supervisor, Maintenance Services
Panasonic —Mumbai, Maharashtra
- Weekend availability
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Senior Accountant
Kunj Buildcon LLP —Kandivali, Mumbai, Maharashtra
- ₹15,000 - ₹30,000 a month
- Full-time
- Microsoft Excel
- ERP systems
- Finance
Quick apply
Assistant Department Manager - Finance & Accounts
Burns & McDonnell —Mumbai, Maharashtra
- Full-time
- Microsoft Excel
- Oracle
- Microsoft Office
Senior Engineering Technician - Electrical Oil & Gas
Black & Veatch Family of Companies —Vikhroli, Mumbai, Maharashtra
- Full-time
- AutoCAD
- Bachelor's degree
- Diploma
- Health insurance
- Paid time off
11d
IFO-Infrastructure Others 1
Nomura —Mumbai, Maharashtra
- Microsoft Powerpoint
- Microsoft Excel
- Salesforce
Senior Engineer- Electrical (Water)
Black & Veatch Family of Companies —Vikhroli, Mumbai, Maharashtra
- Full-time
- Engineering
- English
- Bachelor's degree
- Health insurance
- Paid time off
10d
Chief Major Gifts Officer
PETA India —Mumbai, Maharashtra
- Full-time
- Communication skills
Chief Safety Expert- BID Position
SYSTRA —Mumbai, Maharashtra
- Bachelor's degree
Senior Engineer Electrical - Data Center
Black & Veatch Family of Companies —Vikhroli, Mumbai, Maharashtra
- Full-time
- Engineering
- English
- Bachelor's degree
- Health insurance
- Paid time off

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Executive Assistant to Managing Director (MD)

Ambikaa Dairyland & Rich Foods Private Limited
Goregaon, Mumbai, Maharashtra

Quick apply

Job details

Full-time
₹40,000 - ₹60,000 a month
1 hour ago

Qualifications

Trello
Microsoft Office
Master's degree
Bachelor's degree
Business Administration
MBA
Communication skills
Personal assistant experience
Senior leadership

Full job description

Job Title: Executive Assistant to MD (also acting as Point of Contact for MD's office)

Reports To: Managing Director

Location: Goregaon

Employment Type: Full-time

Role Purpose

The Executive Assistant (EA) to the MD serves as the MD's closest support function — attending all meetings alongside the MD, capturing accurate notes and action items, driving follow-ups with concerned stakeholders, tracking progress until closure, and keeping the MD updated in a concise, organized manner. The EA is also the designated single point of contact (SPOC) for anyone wishing to reach the MD or get status on MD-related matters.

Key Responsibilities

1. Calendar & Coordination (typical adjacent duties)

Manage MD's calendar, schedule meetings, and avoid conflicts.

Prepare agendas and background material before meetings.

Coordinate travel, logistics, and documentation as needed.

2. Meeting Support

Accompany the MD to all internal and external meetings (in-person, video, or phone).

Take structured, accurate notes during each meeting — decisions made, action items assigned, owners, and deadlines.

Circulate Minutes of Meeting (MoM) within 24 hours to all relevant stakeholders, with the MD cc'd/informed.

3. Action Item Tracking & Follow-Up

Maintain a live tracker of all action items arising from meetings (owner, task, deadline, status).

Proactively follow up with the concerned person(s) before deadlines to check progress.

Escalate delays or blockers to the MD in a timely manner, not just at the deadline.

Example: If 5 action points emerge from a meeting, track each individually, chase the respective owners for updates, and consolidate a status report for the MD — rather than waiting to be asked.

4. Status Reporting to MD

Provide the MD with a periodic (daily/weekly, as decided) consolidated update on all open action items across meetings.

Flag items that are overdue, at risk, or need MD's decision/intervention.

Keep updates crisp — bullet-point summaries, not long narratives, unless the MD asks for detail.

5. Point of Contact (SPOC)

Act as the first point of contact for internal teams, external stakeholders, or vendors trying to reach the MD or seeking status on MD-related items.

Filter, prioritize, and route requests appropriately; handle routine queries independently where possible.

Maintain confidentiality and discretion in all communications on behalf of the MD.

Required Skills & Competencies

Excellent note-taking and summarization skills — able to distill long discussions into clear, actionable points.
Strong follow-up discipline and ownership mentality; doesn't let things slip.
Clear, professional written and verbal communication.
High level of organization — comfortable managing multiple open threads simultaneously.
Discretion and trustworthiness in handling sensitive/confidential information.
Comfortable using tools such as MS Office/Google Workspace, task trackers (Excel/Notion/Trello, etc.), and calendar tools.
Calm under pressure; able to prioritize and escalate judiciously.

Preferred Qualifications

Graduate degree (any discipline); MBA or equivalent is a plus.
2–5 years of experience as an EA, Chief of Staff, or similar role supporting senior leadership.
Prior experience in [industry, if relevant] is a plus.

Working Hours & Availability

Expected to be available during MD's working hours and for meetings as scheduled, including occasional early/late meetings as needed.

Pay: ₹40,000.00 - ₹60,000.00 per month

Application Question(s):

How many years of experience do you have as an Executive Assistant (EA) supporting a Managing Director, CEO, or other senior leadership?
What is your current notice period, and how soon can you join if selected?

Work Location: In person

Quick apply

Refine Your Search

chief of staff jobs in malad mumbai maharashtra

Executive Assistant to Managing Director (MD)

Senior Customer Success Associate — Internal Audit Product Management

Office Administrator

Senior Executive- Underwriter Bank Loan

IFO-Infrastructure Others

Principal Risk & Control Specialist

Personal Secretary

ABC Treatment Manager

Cathlab / Echo Technician

Executive Assistant to Managing Director

Operations Intelligence Analyst

Supervisor, Maintenance Services

Senior Accountant

Assistant Department Manager - Finance & Accounts

Senior Engineering Technician - Electrical Oil & Gas

IFO-Infrastructure Others 1

Senior Engineer- Electrical (Water)

Chief Major Gifts Officer

Chief Safety Expert- BID Position

Senior Engineer Electrical - Data Center

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