About Signant Health
At Signant Health, we help bring life-changing treatments to patients faster. We are a global evidence generation company that supports clinical trials with smart technology, scientific expertise, and hands-on operational support — so better data leads to better decisions in healthcare. We embrace AI and advanced technologies to enhance every aspect of what we do, from data analysis to operational efficiency.
Our teams work at the intersection of science, technology, and patient experience, delivering digital solutions powered by AI innovation that make clinical trials more efficient, more accurate, and more accessible around the world. Trusted by leading pharmaceutical companies and CROs, our platforms and services support studies across more than 90 countries and have contributed to hundreds of new drug approvals.
If you are motivated by meaningful work, global impact, and innovation in clinical research and digital health — including the opportunity to work with cutting-edge AI technologies — you will find purpose and opportunity at Signant Health.
About the Role
We are seeking a detail-oriented and proactive Procurement Specialist to manage day-to-day tactical buying activities. This role is responsible for releasing purchase orders, conducting spend analysis, resolving supplier queries, and ensuring the timely and cost-effective procurement of goods and services. The ideal candidate has hands-on ERP experience, strong analytical skills, and excellent communication abilities to work effectively with internal stakeholders and external suppliers.
KEY ACCOUNTABILITIES -
- Handle tactical buying activity for low-value/spot purchase items, ensuring quick turnaround while maintaining compliance with procurement policy.
- Release purchase orders (POs) accurately and in a timely manner based on approved requisitions.
- Monitor PO status from creation through delivery, ensuring timely fulfillment and updating records as needed.
- Conduct spend analysis to identify trends, cost-saving opportunities, and areas of non-compliance.
- Serve as the primary point of contact for supplier queries related to orders, pricing, delivery schedules, and invoicing discrepancies.
- Maintain accurate procurement records and ensure data integrity within the ERP system.
- Coordinate with internal stakeholders (requisitioners, finance, warehouse/receiving) to resolve order or delivery issues.
- Maintain catalogs for items sourced through p-card program.
- Administer p-card purchases for compliance with procurement policy.
- Track key procurement metrics such as on-time delivery, cost savings, and quality.
- Support supplier onboarding, maintenance of vendor master data, and basic vendor performance tracking.
- Assist with invoice matching and resolution of discrepancies between POs, receipts, and invoices.
- Prepare regular reports and summaries using Excel, Word, and PowerPoint for management review.
- Ensure compliance with company procurement policies, procedures, and approval workflows.
- Identify process improvement opportunities within tactical buying and order management workflows.
KNOWLEDGE, SKILLS & ATTRIBUTES
Essential:
- 3–5 years of experience in procurement, purchasing, or supply chain operations, with a focus on tactical/operational buying.
- Hands-on experience with NetSuite or other ERP systems (e.g., SAP, Oracle, Microsoft Dynamics) for purchase order management and reporting.
- Proficiency in Microsoft Excel (pivot tables, formulas, data analysis), Word, and PowerPoint.
- Strong written and oral communication skills, with the ability to interact professionally with suppliers and internal stakeholders.
- Solid understanding of procurement processes, including requisition-to-PO and PO-to-invoice workflows.
- Strong attention to detail and accuracy in data entry and order processing.
- Good analytical and problem-solving skills, particularly around spend and cost analysis.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Bachelor's degree in Business, Supply Chain Management, Finance, or a related field (or equivalent practical experience).
Desirable:
- Experience with NetSuite specifically is a plus.
- Familiarity with procurement KPIs and spend analytics tools/dashboards.
- Experience working in a multi-supplier or multi-site procurement environment.
- Knowledge of basic contract terms and purchasing compliance requirements.
KEY COMPETENCIES
- Strong organizational and time-management skills.
- Customer-service orientation toward internal stakeholders and suppliers.
- Sound judgment and integrity in handling supplier relationships and confidential pricing information.
- Adaptability in a dynamic, fast-paced procurement environment.
- Team player with the ability to also work independently on assigned tasks.
Why Signant Health?
At Signant Health, your work has real impact. Everything we build, support, and deliver helps advance clinical research and bring new treatments to patients faster — improving lives around the world. Our teams combine science, technology, and operational expertise to solve complex clinical trial challenges, and every role contributes to that mission.
We offer a collaborative, global environment where you can grow your career while working alongside experts across clinical, technology, data, and operations, with opportunities to learn, take ownership, and drive meaningful innovation — not just maintain the status quo.
If you are looking for purpose-driven work, smart colleagues, and the opportunity to help shape the future of clinical research and digital health, Signant Health is the place to do it.
At Signant Health, accepting difference isn't enough — we celebrate it, we support it, and we nurture it for the benefit of our team members, our clients, and our community. We are proud to be an equal opportunity workplace and an affirmative action employer, committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or veteran status. Prior to their start date, all new hires are required to be verified through a thorough background check and identity verification to confirm eligibility for employment.
Unsolicited resumes submitted by agencies or third-party recruiters directly to hiring managers or any Signant Health employee will not be considered and will not obligate Signant Health to any fees or terms associated with the submission.
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