Eightfold is a global leader in an AI-native enterprise talent platform, trusted by the world’s largest & most respected Fortune 500 organizations. Our platform is built from the ground up, operating at scale across Azure and AWS, deployed in multiple regions globally, including IL4-compliant environments for the US Government, supporting users in 100+ countries and 30+ languages. Today, Eightfold is at the forefront of agentic AI, delivering intelligent agents that actively drive outcomes across hiring and talent workflows, while much of the industry is still experimenting with prototypes. Backed by over $410M in funding and valued at $2B+, we are defining the next era of agentic talent systems.
What sets Eightfold apart is not just the technology & our mission, but the team behind it. We are a deeply technical, execution-driven organization that values ownership, collaboration, and high standards. Our engineers, product leaders, and go-to-market teams work closely together — in person and across functions — to build systems that scale in the real world. If you’re excited to work on hard problems, move with urgency, raise the bar every day, and help build agentic systems that transform how the world works, Eightfold is the place to do it.
Location: Noida or Bangalore, India
Shift Timing: 1:00 PM – 10:00 PM IST
Function: Finance & Accounting – Accounts Payable / Travel & Expense
Reports To: Senior Manager – Accounts Payable & Travel and Expense (T&E)
Role Summary:
We are looking for an AP and T&E Specialist to primarily support Travel & Expense (T&E) operations, with working exposure to core Accounts Payable (AP) processes, across multiple entities (US, India, UK, Germany, Ireland, and Canada), reporting to the Senior Manager – Accounts Payable & Travel and Expense (T&E).
This role is primarily focused on T&E -reimbursement approvals, travel/expense compliance, and card program administration, month end close and reconciliations — with additional AP support responsibilities including invoice processing, vendor coordination, month end close and reconciliations. The ideal candidate brings hands-on T&E experience, is comfortable working across modern finance systems and AI-enabled AP/T&E platforms and is open to building deeper AP ownership and month-end close skills on the job. This is a shift-based role (1:00 PM – 10:00 PM IST) supporting global stakeholders across different time zones.
Key Responsibilities:
- Process and approve employee travel and expense reimbursement claims across entities, reviewing flagged items and following up for clarification or missing documentation.
- Validate travel bookings, payment methods, and cardholder details to ensure compliance with company travel policy.
- Approve corporate purchase card and virtual card transactions, and support administration of physical and purchase card programs issued to employees.
- Act as the first point of contact for employee queries on reimbursements, travel bookings, and card transactions via Slack and email.
- Investigate and resolve transaction sync errors in the systems. Resolve and escalating to the manager where required.
- Support T&E month-end activities accrual postings for pending reimbursements, reclassification of advance travel costs, and preparation of management reports.
- Support onboarding and training of employees on Navan and company travel/expense policy, acting as a go-to resource for policy questions.
- Track and flag recurring T&E policy compliance exceptions for review with the Senior leadership team.
- Support invoice processing and PO coordination booking invoices in ZIP, tracking pending items against purchase orders, and coordinating with procurement/vendor owners to resolve exceptions and expedite past-due invoices.
- Assist with vendor master and payment support updating vendor banking details, W9/W8, and statutory documents; escalating India-specific compliance items (GSTIN, PAN, MSME) for review; responding to vendor payment-status queries and supporting statement reconciliations.
- Support preparation of payment files and forecasts for assigned entities.
- Support AP close activities (reconciliations, GL/department reclassification journal entries) and assist with testing of AP-related system configuration changes (ZIP/NetSuite).
- Apply foundational knowledge of accruals and prepaid expenses to support monthly adjustments; deeper ownership of prepaid amortization schedules will be built on the job.
- Assist with reconciliations between AP/expense sub-systems and the general ledger, and support sign-off within close-management tools.
- Prepare periodic and quarterly reports comparing AP and T&E trends for management review.
- Provide requested samples and documentation to support internal control testing and statutory/internal audits, and collaborate with cross-functional teams (GL, Procurement, HR, and Tax) to resolve AP and T&E queries.
- Use everyday reporting and automation tools, including AI-based solutions, to streamline reconciliations, reporting, and routine AP/T&E workflows.
Required Skills:
- 4–5 years of experience in Travel & Expense (T&E) operations, with working exposure to core Accounts Payable (AP) processes.
- Working understanding of core AP processes invoice processing, payment runs, and reconciliations; vendor master management exposure preferred.
- Experience supporting multi-entity / multi-currency T&E operations (AP exposure a plus) across US, India, UK, Germany, Ireland, and Canada, or a similar global shared-services set-up.
- Hands-on experience with Navan is required; working knowledge of ZIP and NetSuite is preferred and can be built on the job.
- Comfortable reviewing AI/system-flagged exceptions (duplicate invoices, policy violations, mismatched receipts); the ability to apply independent judgment on complex exceptions will develop with on-the-job coaching.
- Basic awareness of India-specific compliance requirements (GSTIN, PAN, TDS, MSME) preferred; detailed statutory documentation handling will be trained on the job.
- Foundational understanding of accruals and prepaids preferred; deeper amortization schedule ownership will be trained on the job.
- Exposure to month-end close activities preferred; hands-on ownership of GL reconciliations, flux analysis, and GAAP/Ind AS application will be developed on the job.
- Comfortable using everyday AI tools (e.g., Gemini, ChatGPT, Claude, or similar) for reporting and process efficiency; exposure to AI-enabled AP/T&E audit and reporting features is a plus.
- Awareness of vendor payment terms, early-payment discount opportunities, and working-capital considerations in AP operations.
- Strong analytical skills with high attention to detail and accuracy.
- Strong verbal and written communication skills to manage employee, vendor, and cross-functional stakeholder interactions particularly for employee-facing T&E queries.
- Ability to manage competing priorities and deliver within close and audit timelines while working a shift aligned to global stakeholder time zones.
Systems & Tools:
- Navan — preferred (AI-enabled Travel & Expense management, including automated audit and receipt-flagging capabilities)
- ZIP — preferred, training provided (Invoice & AP workflow management)
- NetSuite — preferred, training provided (ERP / vendor & GL management)
- MS Excel / Google Sheets (advanced reporting)
- AI-enabled reporting, automation, and expense-audit tools
Education:
- Bachelor’s degree in commerce, Accounting, or Finance (Master's degree / MBA preferred).
We are a team of self-starters who excel in their fields. We believe in giving you responsibility, not a task. We want you to have ownership and pride in your work and see your work's positive impact on your colleagues, our customers, and the world. We believe in providing transparency and support so you can do the best work of your career.
Hybrid Work @ Eightfold: At Eightfold, we believe our best work happens when we collaborate closely, learn from one another, and build together. We follow a hybrid work model that combines flexibility with a strong emphasis on in-person collaboration to foster innovation, culture, and rapid execution.
Employees based near our Santa Clara, London, Bangalore, and Noida offices are expected to work from the office three days per week, as we believe regular in-person engagement is essential to how we build high-impact products and strong teams
Eightfold.ai provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or disability.
Experience our comprehensive benefits with family medical, vision and dental coverage, a competitive base salary, and eligibility for equity awards and discretionary bonuses or commissions.
Our customer stories- https://eightfold.ai/customers/customer-stories/
Press- https://eightfold.ai/about/press
