Job Description (JD) – Office Coordinator
Position: Office Coordinator
Department: Administration / HR & Admin
Location: As per Company Requirement
Reporting To: HR Manager / Admin Manager / Management
Experience: 2–5 Years
Qualification: Graduate (MBA/BBA preferred)
Salary Range: ₹15000 – ₹30,000 per month (Depending on experience)
Job Summary
The Office Coordinator is responsible for ensuring the smooth day-to-day functioning of the office by coordinating administrative activities, managing office resources, supporting various departments, maintaining records, and facilitating communication between employees, vendors, and management.
Key Responsibilities
- Coordinate daily office operations and administrative activities.
- Manage office supplies, stationery, and pantry inventory.
- Coordinate with vendors for maintenance, repairs, housekeeping, and office services.
- Maintain office records, files, and documentation.
- Handle courier, dispatch, and incoming/outgoing mail.
- Schedule meetings, prepare meeting rooms, and maintain meeting calendars.
- Assist in travel bookings, hotel reservations, and transportation arrangements.
- Support HR with employee onboarding, documentation, attendance, and administrative tasks.
- Coordinate visitor management and reception activities.
- Maintain asset registers and office equipment records.
- Monitor office cleanliness and ensure proper facility management.
- Prepare MIS reports and administrative reports using Excel.
- Coordinate with different departments for smooth workflow.
- Handle petty cash records (if assigned).
- Ensure compliance with company policies and administrative procedures.
Required Skills
- Excellent communication and interpersonal skills.
- Strong organizational and coordination abilities.
- Good knowledge of MS Office (Excel, Word, PowerPoint, Outlook).
- Ability to multitask and prioritize work.
- Strong documentation and record management skills.
- Vendor management and negotiation skills.
- Problem-solving and time management.
- Professional attitude and positive personality.
Technical Skills
- MS Excel (VLOOKUP, Pivot Table, Basic Formulas)
- MS Word
- PowerPoint
- Outlook
- ERP/SAP (Preferred)
Preferred Candidate
- Experience in manufacturing or corporate office.
- Ability to coordinate with multiple departments.
- Good follow-up and documentation skills.
- Immediate joiner preferred.
Key Performance Indicators (KPIs)
- Timely completion of administrative tasks.
- Office supply availability without shortages.
- Vendor coordination and service efficiency.
- Accuracy of office records and documentation.
- Employee and visitor support satisfaction.
- Timely MIS and administrative reporting.
- Compliance with office policies and procedures.
Pay: ₹15,000.00 - ₹30,000.00 per month
Work Location: In person
