Location: Ahmedabad
Time: 10:00 AM to 7:00 PM ( Mon -Sat)
Company Overview:
Filter Concept Pvt. Ltd. is a leading manufacturer of industrial filters, catering to sectors such as automotive, chemical, pharmaceutical, and other industrial applications. Committed to delivering superior filtration solutions, we prioritize innovation, quality, and customer satisfaction. As we continue to grow, we are seeking a professional, well-organized, and customer-focused Receptionist to manage our front office operations and create a positive first impression for visitors, customers, and employees.
Role Overview:
As a Receptionist at Filter Concept Pvt. Ltd., you will be the first point of contact for visitors, clients, vendors, and employees. You will be responsible for managing the reception area, handling incoming calls and correspondence, coordinating visitors, and providing administrative support to ensure the smooth functioning of daily office operations.
Responsibilities:
1. Front Office Management:
- Welcome and assist visitors, customers, vendors, and interview candidates in a courteous and professional manner.
- Maintain visitor records and ensure compliance with the company's visitor management procedures.
- Inform concerned employees regarding visitor arrivals.
- Ensure the reception area remains clean, organized, and presentable at all times.
2. Telephone and Communication Management:
- Answer, screen, and transfer incoming telephone calls efficiently.
- Handle general inquiries and direct them to the appropriate department.
- Receive and respond to emails related to reception and administration.
- Maintain the company telephone directory and contact database.
3. Courier and Document Management:
- Receive, record, and distribute incoming couriers, parcels, and official documents.
- Coordinate dispatch of outgoing couriers and maintain dispatch records.
- Liaise with courier agencies to ensure timely delivery and receipt of documents.
4. Administrative Support:
- Schedule and manage meeting room bookings.
- Coordinate refreshments for meetings and visitors whenever required.
- Maintain office stationery inventory and raise purchase requests when necessary.
- Assist HR and Administration in filing, documentation, and maintaining office records.
5. HR and Employee Coordination:
- Welcome and coordinate interview candidates during the recruitment process.
- Assist the HR department with onboarding documentation and administrative activities.
- Support employee engagement programs and company events.
- Maintain confidentiality of employee and company information.
6. Housekeeping and Facility Coordination:
- Coordinate with housekeeping staff to maintain cleanliness of the reception and common areas.
- Report maintenance or facility-related issues to the Administration Department.
- Coordinate with the security team for visitor entry and exit procedures.
7. Documentation and Reporting:
- Maintain accurate records of visitors, couriers, inward and outward correspondence.
- Prepare daily, weekly, or monthly reports related to reception and administrative activities.
- Ensure proper filing and documentation of all front office records.
Qualifications:
- Bachelor's degree in any discipline (B.Com, BBA, BA, or equivalent preferred).
- 1–3 years of experience as a Receptionist, Front Office Executive, or Administrative Assistant. Freshers with excellent communication skills may also apply.
- Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
- Familiarity with office equipment such as EPABX systems, printers, scanners, and photocopiers.
Pay: ₹240,000.00 - ₹380,000.00 per year
Benefits:
- Paid sick time
- Paid time off
- Provident Fund
Work Location: In person
