# Job Title: Inventory & Logistics Executive
*Department:* Operations / Supply Chain
*Reports to:* Operations Manager / Founder
*Location:* Sampada
## Role Overview
We are looking for a detail-oriented and organised *Inventory & Logistics Executive* to manage the day-to-day movement, recording, and reconciliation of inventory across Sampada.
The role will be responsible for ensuring that all stock movements—from production to stores and between locations—are accurately recorded in the ERP, barcoded, reconciled with the accounts team, and physically verified through regular store audits.
The ideal candidate should be comfortable working with *ERP systems, inventory management, POS systems, and Excel*, and should have a strong eye for detail and accuracy.
## Key Responsibilities
### 1. Logistics & Stock Movement
* Manage and coordinate the *transfer in and transfer out of goods* between production, warehouse, stores, and other locations.
* Ensure every stock movement is properly documented and updated in the ERP.
* Coordinate with stores, production, and logistics teams to ensure timely and accurate movement of inventory.
* Track and maintain records of all inward and outward stock transfers.
* Ensure there are no gaps between physical stock movement and system records.
### 2. Production & ERP Updating
* Receive production details and *update completed production in the ERP*.
* Generate and manage *product barcodes* for newly produced inventory.
* Ensure all finished goods are correctly entered, labelled, and available in the system.
* Keep inventory records updated on a daily basis.
* Match *production challans with ERP entries and records maintained by the Accounts team*.
* Identify and resolve discrepancies between production quantities, challans, ERP records, and physical stock.
### 3. Inventory Management & Reconciliation
* Maintain accurate and up-to-date inventory across all Sampada stores and locations.
* Regularly reconcile *physical stock against ERP/system stock*.
* Investigate discrepancies and coordinate with relevant teams to resolve them.
* Maintain proper documentation for stock adjustments and corrections.
* Ensure inventory data is accurate and updated in a timely manner.
### 4. Store Audits
* Conduct regular *physical stock audits at Sampada stores*.
* Verify physical inventory against ERP/system inventory.
* Identify shortages, excess stock, incorrect entries, missing barcodes, or other discrepancies.
* Prepare audit reports and highlight discrepancies to the relevant team.
* Follow up to ensure discrepancies are resolved and systems are corrected.
* Establish a consistent process for maintaining inventory accuracy across stores.
### 5. POS – Exchanges & Returns
* Manage and process *customer exchanges and returns through the POS system*.
* Ensure returned and exchanged products are correctly reflected in inventory.
* Coordinate with store teams to ensure the physical movement of returned/exchanged products matches the POS and ERP records.
* Identify and report any irregularities in returns or exchanges.
## Skills & Qualifications
* 2–5 years of experience in *inventory, logistics, warehouse, retail operations, or supply chain*.
* Hands-on experience working with an *ERP/inventory management system* is essential.
* Experience with *POS systems*, particularly exchanges and returns.
* Strong understanding of stock movement, inventory reconciliation, and physical audits.
* Good working knowledge of *MS Excel/Google Sheets*.
* Strong attention to detail and numerical accuracy.
* Good organisational and coordination skills.
* Ability to identify discrepancies and independently follow through until they are resolved.
* Comfortable coordinating with *production, accounts, logistics, and store teams*.
* Ability to work in a fast-paced retail/production environment.
## What We Are Looking For
The ideal candidate is someone who *takes ownership of inventory accuracy*. They should not simply enter data into the ERP, but actively ensure that:
*Physical Stock = ERP Stock = Production Records = Accounts Records*
They should be systematic, proactive, comfortable working across different teams, and willing to physically visit stores to verify inventory rather than relying only on system data.
## Key Performance Indicators (KPIs)
* Accuracy of ERP inventory records
* Timeliness of production and stock updates
* Accuracy of stock transfers
* Reduction in stock discrepancies
* Completion of scheduled store audits
* Timely resolution of audit discrepancies
* Accuracy of production challan reconciliation
* Accuracy of POS exchanges and returns
* Overall inventory accuracy across Sampada locations.
Pay: ₹18,000.00 - ₹22,000.00 per month
Work Location: In person
