Baddi Himachal Pradesh Secretary to managing director Jobs – 3 Open Jobs Today

Private Secretary
Gretis India Pvt. Ltd. —Chandigarh, Chandigarh
- ₹50,000 - ₹51,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Personal Secretary to Managing Director
Better Vaccine Private Limited —Chandigarh, Chandigarh
- From ₹45,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Cell phone reimbursement
Quick apply
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Private Secretary

Gretis India Pvt. Ltd.
Chandigarh, Chandigarh

Quick apply

Job details

Full-time
₹50,000 - ₹51,000 a month

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
English
Microsoft Office
Bachelor's degree
Business Administration
Typing
Secretarial work
Hindi
Diploma
Communication skills
Personal assistant experience
Time management

Full job description

Job Description – Private Secretary

Department: Administration
Reports To: Managing Director / Senior Management

Job Summary

The Private Secretary will provide high-level secretarial and administrative support to the Managing Director/Senior Management. The role involves shorthand dictation, correspondence management, scheduling, document preparation, meeting coordination, record maintenance, and ensuring smooth day-to-day administrative operations with complete confidentiality.

Key Responsibilities

Take shorthand dictation and accurately transcribe correspondence, reports, and official documents.
Draft, type, proofread, and maintain letters, reports, presentations, and other business communications.
Manage the executive's calendar, appointments, meetings, and travel schedules.
Coordinate meetings, prepare agendas, record minutes, and ensure timely follow-up on action points.
Screen telephone calls, emails, and visitors, and prioritize communications.
Maintain confidential files, records, and official documents.
Coordinate with internal departments and external stakeholders on behalf of the management.
Handle incoming and outgoing correspondence and ensure timely responses.
Organize office records, maintain filing systems, and manage documentation.
Assist in preparing presentations, MIS reports, and management reports.
Ensure smooth administrative support for the executive office.
Perform other secretarial and administrative duties as assigned by the management.

Qualifications

Graduate in any discipline. Bachelor's degree in Commerce, Arts, or Business Administration preferred.
Diploma/Certification in Secretarial Practice or Shorthand will be an advantage.

Experience

3–7 years of experience as a Private Secretary, Executive Assistant, or similar role.

Skills & Competencies

Excellent shorthand and typing speed.
Strong written and verbal communication skills in English and Hindi.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Excellent organizational and time management skills.
Ability to maintain strict confidentiality and professionalism.
Strong coordination, interpersonal, and follow-up skills.
Ability to work under pressure and manage multiple priorities.

Preferred Requirements

Excellent drafting and correspondence skills.
Professional etiquette and presentation.
High level of accuracy, discretion, and attention to detail.
Ability to work independently with minimal supervision.

Pay: ₹50,000.00 - ₹51,000.00 per month

Work Location: In person

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