Kochi Kerala Project document controller Jobs – 2 Open Jobs Today

Project Document Controller
Eljo Solutions Pvt Ltd —Kochi, Kerala
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Paid time off
- Paid sick time
Quick apply
13d
MIS Executive
CVS MULTI SERVICES —Kochi, Kerala
- ₹20,000 - ₹24,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Bachelor's degree
Quick apply
12d

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MIS Executive
CVS MULTI SERVICES —Kochi, Kerala
Prior experience in MIS or document control will be an added advantage. The MIS Executive is responsible for the accurate, timely, and efficient preparation,…
₹20,000 - ₹24,000 a month
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12d
Back Office Executive (MIS Executive)
Sai Service Pvt Ltd (Maruti Suzuki) —Kochi, Kerala
Branch Indent convert to Pick ticket and printing. Branch and MSIL Order tracking. Qualification: Plus two/ Degree/ Diploma.
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Project Document Controller

Eljo Solutions Pvt Ltd
Kochi, Kerala

Quick apply

Job details

Full-time
13 days ago

Benefits

Paid time off
Paid sick time

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Office
Business development
Bachelor's degree
Data entry
Organisational skills
Business Administration
Construction experience
Communication skills
Adobe Acrobat

Full job description

DESIGNATION: Junior Document Controller

DEPARTMENT: Projects

INDUSTRY : Digital and Static Signage

Job Purpose

The Jr. Proposals Coordinator supports the end-to-end proposal lifecycle by assisting in the preparation, coordination, and compliance review of bid and proposal documents. The role acts as a central point of coordination between departments to ensure timely, accurate, and compliant submissions in line with RFP/ITT requirements, while also maintaining company documentation, vendor registrations, and insurance records related to bidding activity.

Key Responsibilities

1. Proposal Development

Assist in the development, writing, editing, and formatting of technical and commercial proposals
Ensure all proposal content aligns with RFP/ITT requirements and client specifications
Support quality checks to ensure consistency, accuracy, and professional presentation before submission

2. Departmental Coordination

Liaise with relevant departments (Technical, Commercial, HR, Finance, Operations) to gather required inputs for proposal compilation
Track pending inputs and follow up with stakeholders to meet submission deadlines
Consolidate departmental contributions into a cohesive, submission-ready proposal

3. Bid Document Review

Review bid documents against RFP/ITT checklists to confirm completeness and compliance
Stamp, sign, and organize bid documents as per tender requirements
Flag discrepancies or missing requirements to the Proposals Manager prior to submission

4. Proposal Documentation & Records Management

Maintain proposals in standardized formats and templates
Store completed proposals and supporting documents in designated repositories / shared drives
Ensure version control and easy retrieval of historical proposal records

5. Company Documents Management

Maintain and monitor BRI & PSC insurance records, tracking expiry and renewal dates
Coordinate with relevant departments/brokers to ensure timely renewal of insurance documents required for bids
Maintain an updated repository of company documents commonly required in proposal submissions (trade licenses, certifications, insurance, etc.)
Update company profile on a monthly basis.

6. Prequalification Support

Prepare and compile prequalification (PQ) documents as per client/tender requirements
Ensure PQ submissions are accurate, complete, and submitted within stipulated timelines

7. Vendor Registration

Update and maintain the company's vendor registration profiles across various client portals
Ensure registration documents are current and renewed proactively to avoid lapses
Coordinate with departments to gather updated documentation required for vendor registration renewals

8. Order/Operational Purchase (OP) Creation

Create and assign Operational Purchase (OP) requests where necessary in support of proposal or documentation requirements
Coordinate with relevant departments for approvals and processing

Qualifications & Experience

Bachelor’s degree in business administration, Engineering, or related field
1–3 years of experience in proposals, bid coordination, or business development support (industrial/construction sector preferred)
Familiarity with RFP/ITT processes and bid documentation standards is an advantage

Skills & Competencies

Strong written and verbal communication skills
Proficiency in MS Office (Word, Excel, PowerPoint); Adobe Acrobat for document handling
Excellent organizational skills with strong attention to detail
Ability to coordinate across multiple departments and manage deadlines
Document control and version management discipline
Proactive follow-up and stakeholder management skills

Job Type: Full-time

Benefits:

Paid sick time
Paid time off

Work Location: In person

Quick apply

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