Personal Assistant to the CEO
Engineering Consulting Firm | India | Full-Time
About the Company
We are a leading engineering consulting firm operating across Australia and New Zealand, supported by a growing back-office team in India. With more than 130 professionals across the group, we deliver high-quality engineering solutions to clients who expect precision, efficiency, and technical excellence.
We are a fast-growing organisation that values initiative, accountability, and high performance.
About the Role
This is not a traditional Personal Assistant position.
You will work directly with the CEO, supporting a senior executive who manages an international engineering consulting business across multiple time zones. As the CEO's trusted partner, you will help prioritise tasks, coordinate communication, manage critical business activities, and ensure the smooth execution of strategic initiatives.
This role is ideal for someone who is highly organised, commercially aware, proactive, and capable of operating in a fast-paced professional environment.
Key Responsibilities
- Manage the CEO's calendar, meetings, travel arrangements, and priorities across Australia, New Zealand, and India.
- Draft, review, and coordinate professional correspondence with clients, consultants, and internal teams.
- Prepare reports, presentations, meeting agendas, minutes, and executive summaries.
- Monitor project milestones, deadlines, and action items, identifying risks before they become issues.
- Coordinate communication between the CEO, ANZ leadership team, and India operations.
- Conduct research on industry trends, competitors, regulations, and technical topics.
- Handle confidential business information with the highest level of professionalism and discretion.
- Support business development activities, including lead tracking, proposal coordination, client follow-up, pipeline management, capability statements, and Expressions of Interest (EOIs).
- Research potential clients, strategic partnerships, and new market opportunities across Australia, New Zealand, and India.
- Assist the CEO with strategic planning and special business initiatives as required.
Essential RequirementsNon-Negotiable
- Exceptional written and verbal English communication skills.
- Strong understanding of how engineering consulting businesses operate, including project delivery and client management.
- Minimum 3 years' experience supporting a CEO, Managing Director, or senior executive within engineering, consulting, or professional services.
- Experience supporting business development activities such as proposal preparation, client engagement, market research, or pipeline management.
- Availability to work during Australian and New Zealand business hours (mandatory).
- Outstanding organisational skills with exceptional attention to detail.
- Ability to anticipate priorities and work independently with minimal supervision.
Preferred Qualifications
- Degree in Engineering, Business, Engineering Management, or a related discipline.
- Experience working within an engineering consultancy, infrastructure, construction, or project management environment.
- Experience preparing tenders, RFQs, RFPs, EOIs, or capability statements.
- Familiarity with Australian and New Zealand business culture and professional standards.
- Experience using project management or CRM platforms such as Microsoft Project, Salesforce, HubSpot, Monday.com, or similar.
- Previous experience supporting cross-border teams operating across multiple time zones.
This Role Is Not
This position is not suitable for candidates seeking a purely administrative or scheduling role.
We are looking for someone who:
- Thinks ahead rather than waiting for instructions.
- Solves problems independently.
- Takes ownership of outcomes.
- Operates confidently in a dynamic, high-performance environment.
What We Offer
- Direct mentorship from the CEO of a growing international engineering consulting firm.
- Competitive salary aligned with senior Executive Assistant/Personal Assistant roles in India.
- Long-term career growth and advancement opportunities.
- Exposure to executive leadership, business strategy, international operations, and client management.
- A high-impact role where your contributions are recognised and valued.
How to Apply
Please send your CV and Cover Letter with the subject line:
PA Application – Your Name
Your cover letter (maximum 300 words) must answer the following:
- Describe a time you managed a complex, time-sensitive task for a senior executive. What was the outcome?
- Explain your understanding of how an engineering consulting firm generates revenue and manages client relationships.
- Describe a business development activity you have supported or led. What was your specific contribution and what was the result?
Applications that do not include a cover letter addressing these questions will not be considered.
Location: India (Remote or Office-Based)
Reporting To: CEO
Working Hours: Aligned with Australian Eastern and New Zealand business hours.
Pay: ₹400,000.00 - ₹700,000.00 per year
Work Location: Remote
